The F&A Manager will report to the Project Team Leader. In close collaboration with the other members of the Project Management Unit, he/she will have the following key responsibilities.

1) Administrative and financial management of the project

In accordance in Expertise France’s procedures, he/she will:
•    Participate in the design of management tools, including the administrative, tax and financial procedures manual;
•    Independently manage the project's bank accounts and the project's cash fund (draw up payment orders, draw up and keep the accounts journal, etc.);
•    Prepare payments: prepare Expertise France payment orders, enter expenditure in the financial monitoring system, monitor payments and archive documents;
•    Consolidate financial monitoring, monitor budget consumption and ensure compliance of commitments;
•    Ensure internal and external financial and accounting reporting;
•    Participating in the definition of financial forecasts;
•    Carrying out the project's annual financial and accounting closures;
•    Organising and assisting the project's audit missions, and ensuring that the recommendations of previous audit missions are implemented;
•    Ensure the administrative management of the project's staff, premises, equipment and any vehicles;
•    Ensure the HR and administrative management and monitoring of the project's experts (preparation of contracts, monitoring of time sheets, receipt of deliverables, payments, etc.);
•    In liaison with the Grants offircer, ensure the financial monitoring (verification and compliance of expenditure) of grants to partners and winners of the call for projects.

2) Procurement and contracting

In close collaboration with the Project Officer based in EF headquarters in Paris, as well as the Grant Officer and the Administration & Logistics Officer, he/she will:
•    Elaborate & monitor the procurement plan for grants, services, goods and supplies;
•    Elaborate the administrative part of the tender documents (the technical part will be drawn up by the TL & DTL);
•    Monitor the publication of contracts in accordance with the procedure;
•    Participate in the process of selecting service providers and awarding contracts;
•    Prepare the terms of reference for the various tender evaluation and contract award committees (role and list of members);
•    Monitor the contractual performance of contracts;
•    Produce a monthly status report on contracts and contribute to the procurement aspects of the project's financial monitoring report.

3) Administrative, financial and logistical data quality control

•    Checking and updating the programme's administrative, financial and logistical data for the programme management, head office and the donor (reporting);
•    Ensure the archiving of the programme's administrative, financial and logistical data;
•    Prepare and monitor audits, and implement and monitor action plans resulting from audits.

4) Team management 

The F&A Manager will directly manage the Grant Officer and the Administrative & Logistics Assistant. As such, he/she will: 
•    Supervise, mentor, and coordinate the work of the Grant Officer and the Administration & Logistics Assistant;
•    Facilitate teamwork, performance management, and capacity building within the administrative unit;
•    Supervise the secretariat for the committees and elaboration of the minutes of the bid evaluation and contract award (to be established by the Admin & Log Assistant);
•    Supervise the elaboration contracts between the project and the selected grants beneficiaries (to be established by the Grant Officer);
•    Supervise the administrative aspects of calls for proposals (grants) and evaluation committees;
•    Supervise the provision of information to partners and successful applicants concerning the financial management system, the grant application process and compliance with donor regulations.

This job description is not exhaustive.