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Mission objectives

Under the supervision of the Country Director, the Project Manager is responsible for the overall leadership and strategic direction of the project, as well as s/he is accountable for the operational and financial management of the project and overall achievements. S/he will ensure timely and quality delivery of both project components, recruit and manage the expert team, and serve as the primary liaison with Jordanian partners (notably MoPIC, PMIO, SPAC, IPA, DoS), and the donor (AFD).

Main responsibilities

Strategic and operational planning:

·       Lead and structure the inception phase of the project in close coordination with MoPIC and key stakeholders to ensure a shared understanding of project objectives, deliverables, and timelines.

·       Monitor and update the project's logical framework, implementation calendar, and monitoring and evaluation framework based on the needs of the project in collaboration with the PSU and Headquarters.

·       Coordinate a participatory approach involving partners, beneficiaries and other relevant stakeholders in the definition of priorities and target institutions/units for capacity building activities.

·       Ensure that project planning is responsive to the evolving political and institutional context, particularly in light of the HRM Bylaw and national strategic documents (e.g. PSMR, National Strategy for Women).

Project management and implementation:

·       Formulate the ToRs for each activity and coordinate with the PSU to facilitate recruitment and mobilization of expertise.

·       Implement activities respectively in line with the operational plan and in compliance with EF's internal administrative, security, legal, and financial procedures.

·       Oversee the quality, coherence and delivery schedule of key outputs, such as assessments, training modules, gender audits, studies, and tools etc.

·       Ensure that budget planning is consistent with operational planning with regular review of commitments, disbursements, and budget forecasts in collaboration with the PSU

·       Ensure the completion of internal tools for coordination and monitoring in a timely manner (such as the workplan, monthly financial forecasts, procurement plans, and risk matrix etc.)

·       Prepare interim and final activity reports in accordance with contractual deadlines and modalities, prior to submission to the Country Director for validation.

·       Ensure good and sound collaboration with EF Support Services Unit in Amman, ensuring relevant services have all necessary inputs for smooth execution (procurement, logistics), internal financial reporting (financial monitoring, forecasts, and budget closures) and external financial reporting to the donor.

·       Anticipate and manage project risks and challenges, proposing mitigation strategies in collaboration with the PSU and EF HQ.

Institutional and stakeholder coordination:

·       Represent the project before Jordanian authorities, the AFD, and other development partners, ensuring political buy-in and strategic alignment.

·       Participate in coordination and technical meetings representing EF and the project (including partners) in relevant meetings/working groups on relevant topics in Jordan.

·       Organize and coordinate governance bodies of the project (e.g., steering committee, technical working groups), ensuring effective dialogue and decision-making.

·       Contribute to the visibility and external communication of the project through the preparation of events, presentations, and public materials.

·       Maintain strong working relationships with key institutional stakeholders (MoPIC, PMIO, SPAC, IPA, JNCW, DoS) and ensure alignment with ongoing sectoral reforms.

·       Ensure the project's complementarity with other national and regional initiatives in the same thematic area and foster synergies;

·       Identify potential opportunities for additional support or funding sources.

Technical expertise on civil service reform and professional equality:

·       Act as a sounding board and counterpart for institutional partners during the development of methodologies, training content, and policy guidance.

·       Provide direct technical inputs, review and validate deliverables from technical experts to ensure alignment with Jordanian reform frameworks, needs of national counterparts and project objectives.

·       Engage with institutional counterparts on the interpretation and operationalization of civil service reform provisions, and support, when relevant, the development of policy recommendations and tools to ensure the sustainability of these reforms.

Team management and internal coordination:

·       Recruit and supervise a multidisciplinary team of experts in coordination with the Support Services (HR and Procurement) and, when necessary, with headquarters.

·       Lead regular team meetings and internal coordination sessions to monitor progress, ensure consistency, and resolve operational issues.

·       Define objectives and performance criteria for each recruited expert, based on the Terms of Reference previously developed.

·       Actively contribute to the daily functioning of the Country Office by attending regular team meetings, cross-functional collaboration, and encouraging synergies between teams and projects