Under the supervision of the Country Coordinator based in Kyiv, Ukraine the Assistant will support the day-to-day coordination of activities related to the startup and innovation ecosystem development. Key responsibilities include stakeholders internal and external coordination andcommunication, event logistics, administration, reporting, and monitoring.

This role requires a proactive, detail-oriented, and highly organized individual with strong communication skills and a collaborative mindset. The ideal candidate is self-driven, adaptable, and comfortable working in a multicultural, international environment.

This is a full-time position offered under a hybrid work arrangement.

Responsibilities and Scope of Work

1. Operational Support

•  Support Country Coordinator in day-to-day project related thematic activities implementation aimed at enabling coherence to the Country`s agenda and work plan, including its expected results, outputs, objectives..
• Assists in project/thematic activities monitoring on the basis of related workplans.
•  Support the organization, agenda-setting, running and follow-ups of various meetings with stakeholders, partners and beneficiaries (exchange, coordination, consultation, technical committee, steering committee, etc.
• Coordinate logistics for missions, workshops, programs, study tours, and other events with partners,the EU4Innovation East project’s administrative team and Expertise France Shared Support Unit in Ukraine both in Ukraine and internationally.
• In close coordination with the EU4Innovation East project’s administrative team and Expertise France Shared Support Unit in Ukraine, contribute to and ensure all logistical tasks and procedures for the project are performed properly and the reporting is in place in time..
• Support the mobilization of project implementation partners (experts, consultancies, NGOs, associations, private companies, etc.) and the monitoring of contracts provisions, ensuring all administrative, organizational, logistical and financial arrangements are in place and up to date.
• In close conjunction with the EU4Innovation East project’s administrative team and Expertise France Shared Support Unit in Ukraine, contribute to the collection of various mission materials and receipts from the technical operators implementing the project.
• Participate in the collection/organization, presentations preparation, analysis of data related to project`s activities.
• Participate in the elaboration and consolidation of all documents and deliverables related to project activities and reporting (minutes, meeting updates, presentations, ToR, reports, press-release, overviews, etc.).Collaborate closely with project team members across various international offices (e.g., administration, logistics, finance, and communications).

2. Communication and Coordination

• Draft, edit, and manage professional and official correspondence with ecosystem partners, government institutions, universities, and startups.
• Provide necessary information and materials to the project’s communications management team.
• Contribute to the promotion of project’s activities in liaise with the EU4Innovaiton East projects Communicaiton team and Expertise France Ukraine Communications Officer.Cooperates with the Communications team for related tasks, including related to updating projects’ communications channels and websites..
• Translate (oral and written) meetings and various documents from Ukrainian to English and from English to Ukrainian upon request.

3. Monitoring, Documentation and Reporting

• Track implementation progress of activities to ensure adherence to timelines and deliverables.
• Collect and compile relevant data, surveys, and feedback from stakeholders and program participants.
• Maintain well-organized documentation, including records of reports, communications, and project materials.
• Assist in the preparation of presentations, reports, and briefing materials.
• Ensure, in coordination with the EU4Innovation East project’s administrative team and Expertise France Shared Support Unit in Ukraine, compliance to public procurement processes imposed by the donor and Expertise France (rules governing eligibility of expenditure, procurement, subsidies, reporting).

4. Stakeholder Engagement

• Support the mapping and identification of ecosystem actors and potential partners across Ukraine and internationally.
• Maintain and regularly update the national project`s related databases.
• Assist with outreach and relationship-building efforts among ecosystem stakeholders, including startups, innovation hubs, universities, and public institutions.

5. Other Duties as Assigned

• Provide additional support to the Country Coordinator, including research, translation, or administrative tasks, as required.
• Limited local or international travel may be required.