To support the implementation of the SWITCH-2-CE programme, co-implemented with GIZ and funded by the European Union,  Expertise France is looking for two project assistants who will join the Project Team based in Lusaka.

Indicative Tasks to be carried out are:

1       Finance

·       Support the AFM in managing the budget of the full project.

·       Assist in management of finances of the Project Office and Staff (invoice checking and verification, deliverable tracking, cash reconciliation, payment processing etc.)

·       Preparing budgets for the various activities of the project in liaison with the AFM and the technical experts.

·       Assist in preparing financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements as required.

·       Support the organizational cash flow and forecasting as required.

·       Maintain a robust financial management and reporting system

·       Effectively communicate and present critical financial matters to the AFM

·       Managing petty cash and bank account related tasks (reporting, payments, Advances and settlements…)

·       Assist for VAT exemption follow-up and ensuring timely submissions liaison with the partner Ministry.

·       And any other related activities.

2       Administration

·       Coordinate and assist in the annual audit process, liaise with internal/external auditors.

·       Assist in the administrative functions as well as facilities to ensure efficient and consistent operations of the office.

·       Ensure effective archiving of all project-related documentation (both digital and hard copies)

·       Oversee and maintain office inventory management .

·       And any other related activities.

3       Procurement

·       Assist in the procurement process by liaising with vendors, obtaining price quotations, preparing bid evaluation grid for final validation and ensuring compliance with procurement policies

·       Follow up with the purchase orders, delivery notes

·       Maintain a detailed record of procurement activities including contracts, invoices and receipts.

·       Timely procurement of office material as well as any materials required for events or projects handed directly by the Project Office.

·       And any other related activities.

4       Logistic

·       Support the team and project partners/beneficiaries in logistical arrangements for project events and activities

·       Travel arrangements – ticket booking, mission orders for external staff

·       Coordinate with local travel arrangements as needed on activities

·       Experience with sustainable logistics practices will be highly appreciated.

·       And any other related activities.