Expertise France is recruiting an Administrative and Financial Manager for this project. Reporting to the Project Director, the Administrative and Financial Manager will lead the financial and administrative management of the project, ensuring compliance with donor regulations and Expertise France's internal procedures.

Based in Jerusalem, the AF Manager will coordinate financial, HR and administrative aspects with field teams and local partners while supporting the effective implementation of the project. This role includes supervising budgets, managing administrative processes, and monitoring financial activities to ensure robust and transparent governance of allocated funds. The Finance and Administration Manager is expected to provide sound financial advice and effective financial management as well as manage the administrative and HR functions of the programme.

The AF Manager will line manage the Administration and Finance Assistant. 

Key Responsibilities:

1.       Financial Management

• Develop and monitor the project’s overall budget in close coordination with field and headquarters teams.
• Conduct periodic financial reviews as required by the agency (budget forecasts, accounting closures, etc.).
• Manage financial transactions, including monitoring disbursements, expenditures, financial records and expenditures documentation.
• Ensure all financial transactions are in line and compliant with the EF financial and administrative guidelines.
• Verify advance and expense journals recorded by the Administrative and Financial Assistant on the ground.
• Prepare and review financial reports required by donors, ensuring accuracy and compliance with regulations.
• Oversee the reception of timely and complete financial reports from implementing partners
• Undertake quarterly review of documentation from implementing partners and provide financial support and training for partners as required
• Organize and oversee financial audits, providing full support to external auditors.

·         Plan and coordinate operational (administrative, financial, human resources) procedures and systems and devise ways to streamline processes

2.       Administrative Coordination

• Develop and implement administrative procedures tailored to the project’s specific needs.
• Responsible for all matters related to the operations and administration of the office
• Manage office lease to make sure it is current and that amendments are processed as required
• Monitor inventory of office supplies and coordinate with the Procurement Manager the purchasing of new materials with attention to budgetary constraints
• Oversee facilities services and maintenance activities
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Keep abreast with all organizational changes and business developments
• Supervise procurement processes and contract management with suppliers, service providers, and local partners.
• Ensure up-to-date archiving of administrative and financial documents.

3.       Human Resources

• Oversee administration of human resources (national and local staff), including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
• Review and verify invoices and HR documents from the wage portage company
• Contribute to designing policies that promote a healthy work environment
• Review and verify compensation and benefits plans developed by wage portage company
• Support managers in discussions related to employees’ career development and identification of capacity-building needs and relevant training programs, as required
• Monitor HR metrics (e.g. turnover rates and cost-per-hire)

4.      Capacity Building and Support

• Train field teams and local partners on applicable financial and administrative rules.
• Create tools and templates to standardize financial and administrative processes.
• Provide ongoing technical assistance to resolve financial, HR and administrative challenges.

·         Line manages the Administration and Finance Assistant reviewing her/his work, providing continued and regular advice, guidance, constructive feedback, and supporting professional development

5.      Collaboration and Communication

• Ensure seamless coordination between Paris-based teams and field teams in Jerusalem.
• Participate in strategic discussions on resource management, proposing suitable solutions.
• Maintain regular communication with the Project Director regarding the project’s budgetary situation.
• Assist whenever needed the Deputy Team Leader