The position is placed under the direction of the Finance & Admin Manager (RAF) and she/he will have a cashier/Treasury assistant under her/his supervision.

 The Accounting Officer will be responsible for the following tasks:

 Accounting management:

• Ensures that all expenses are correctly recorded in the accounts (general and cost accounting): names, accounting codes, cost accounting codes, lettering, exchange rates, etc.
• Ensures that the accounting journals and cash flow journals of the projects in the project portfolio match each other (Reconciliations)
• Ensures that all payments and transfers are timely done abiding with all EF compliance requirements and EF procedures.
• Under the supervision of the RAF, lead the monthly and yearly closing of accounts: Atlas exercises, analytic corrections, verification of the accounting differences between X3 and the FFU (pointage).
• Undertake the accounting decentralization process from HQ to the country office: attending the relevant trainings on SAGE X3 accounting software and then, lead, under the supervision of the RAF, on the implementation of the software at Country Officer level.
• Responsible for the SAGE X3 records at Country Office level and liaise with HQ counterparts on all accounting related matters
• Liaise with the Senior HR Officer regarding all NSSF, Income Tax and Salary payments and ensure that HQ accounting requirements are respected
• Ensure relations with the Bank, transfers between bank accounts, rates negotiation, solve any transfer/payment issues with the treasury Assistant.
• Lead on the Cash Fund Request Process ensuring that enough funds are available to proceed with all expected monthly payments keeping safe margin and avoiding accumulating too significant bank balance.
• Prepares VAT declarations for the VAT-exempt projects quarterly.
• In liaison with the RAF and the finance officer, contribute to internal and external (donor) reports for all projects.

  Archiving and Audit Support:

• Implements the archiving procedure for Finance and Accounting files.
• Ensure compliance with the accounting document archiving policy.
• Support the RAF in collecting all the supporting documents during the audits.

 Staff Management:

• Supervise, train, coach and support the treasury assistant

• Ensure annual appraisal as well as on-the-spot advice to let him/her improve in his position.

• Delegate tasks and ensure the assistant is achieving the expected objectives.

 In view of the functions performed by the person concerned and the capacity-building work carried out within the Administration, Accounting and Finance division, this job description is not exhaustive.

This job description may be subject to ongoing changes as the agency's activities evolve and the need to adapt to them arises.

In addition, the content of the activities is not exhaustive and you may be asked to carry out other tasks in line with your area of expertise and within your workload.