The main tasks of the Assistant for Hospital Cooperation will be to:

Key Responsibilities

Support for Facilitation of Hospital Cooperation

·       Facilitate exchanges by assisting in the identification and initial connection of French and Ukrainian healthcare professionals and hospitals with common requests or needs, gathering information and preparing summaries on potential areas for knowledge and experience sharing, and maintaining a database of contacts and areas of expertise within French and Ukrainian hospitals.

·       Participate, upon request, in ensuring the coherence and complementarity of ongoing hospital cooperation initiatives with other health initiatives in Ukraine by helping to compile information, particularly in areas targeted by the project (especially mental health, physical rehabilitation, and cancer care).

·       Assist, upon request, in the organization and running of various coordination, exchange, and consultation meetings with all stakeholders by scheduling, sending invitations, preparing materials, taking notes and minutes during meetings, following up on action points.

·       Facilitate stakeholder coordination by assisting in the smooth and transparent flow of information among all stakeholders involved in hospital cooperation, including Ukrainian health authorities (Ministry of Health, regional health authorities, etc.), as well as with the HQ Project team, Health program team, as well as French authorities (French ministerial departments responsible for hospital cooperation, such as the General Directorate of Health (DGS), the General Directorate of Healthcare Services (DGOS), the Directorate of European and International Affairs (DAEI)).

·       Maintain updated contact lists for relevant stakeholders.

·       Provide logistical support for the implementation of capacity-building programs related to hospital cooperation, including organizing visits, training sessions, and consultation meetings, ensuring their coherence with cooperation objectives, assist in the preparation and distribution of training materials, booking venues, management of participant lists, collect feedback from participants.

·       Assist in providing support, upon request, to the Ministry of Health of Ukraine in organizing dialogues with French hospitals and various partners.

·       Manage logistical and travel arrangements for the Health Program Team, and experts when required, in coordination with the HQ Project Team and the Ukraine USP Team, including booking flights and accommodation, arranging local transportation, preparing mission orders and other necessary pre/post-travel documentation.

Support for Analysis and Centralization of Data on Hospital Cooperation

·       Assist in collecting and organizing information on ongoing hospital cooperation frameworks, requests, and needs from French and Ukrainian hospitals and maintain a database of past, current, and planned activities.

·       Help to compile and summarize information on cooperation plans and identified needs from healthcare facilities in both countries.

·       Assist in gathering information from partners to contribute to the understanding of health needs in Ukraine from the perspective of hospital cooperation.

·       Assist in gathering information on cooperation with other diplomatic representations, state ministries, or other development agencies.

·       Assist in the collection of feedback and basic data analysis to evaluate the impact of implemented programs.

Support to the overall delivery of the Health Program projects

·      Take notes and minutes during internal and external meetings and events, especially during coordination meetings with all stakeholders.

·      Participate, translate internal and external meetings held in Ukrainian at the request of the Head of Health Program, as well as various documents from French/English to Ukrainian and from Ukrainian to French/English (expert deliverables, reports, etc.).

·      Draft and format agendas, letters, reports, presentations, and other necessary documents.

·      Carry out the necessary administrative procedures for expatriate staff and experts in connection with the Ukraine USP team.