Ref.
2025/FAGM/13166
Job offer type
Field staff jobs
Type of contract
Fixed-term contract (CDD)
Deadline date
2025/06/02 23:55
Duration
12 months renewable
Finance and Grants Manager (M/W)
Département Géographique - GEO > DP - Ukraine
Published on : 2025/05/13
CONTINENTAL EUROPE
UKRAINE
Mission description
Based in Kyiv, the position is under the direct supervision of the Deputy Head of the Health Program and in close cooperation with the transversal Health Program Team covering various projects and thematic functions.
In liaison with the transversal Health program team and in close cooperation with Expertise France's Projects Support Unit in Kyiv, the Finance and Administration Manager will play a pivotal role in supporting the smooth and efficient functioning of the Program’s operational, administrative, and logistical processes.
The Finance and Grants Manager’s main tasks will be:
Key Responsibilities
Finance and budget management
· Leads Program’s exercises in budget planning and monitoring.
· In coordination with the Program leadership, provides expenditure and forecasting for Program activities.
· Oversees and report to the Program leadership on budget tracking of action and operational expenses.
· Support the Head of program and its deputy in the financial and budget development of new projects or extension of activities.
· Overview, in link with the SFU, the compliance of received supporting documents for payment processing, the budget consolidation of projects and participate in regular meetings with the SFU’s finance team or accountant to monitor project expenditure and allocation.
· Overview, in linked with the SFU and the Program team, the internal reporting (financial monitoring, budget consolidation and forecasts and closings) and external financial reporting to the donor.
Operational Management
· Provide general administrative support to the head of program, its deputy and the health program team as needed.
- Ensure close coordination for administrative organization of technical operators' missions in the field with the SFU.
· Overview the collection, organization, and archiving of administrative documents (main contract, procurement files, implementation contracts, etc.).
Project management
Under the supervision of the deputy head of Health program and in link with the Health Program team:
· Monitor reporting submission deadlines with Implementing Partners and assist in reviewing reports, particularly focusing on financial aspects.
· In coordination with SFU and HQ, prepares all relevant financial and operational documentation for project cycle management processes (monthly reviews, semi-annual reviews, annual reviews).
· Collects all relevant inputs to prepare donors’ financial and operational narrative repots, and provides final drafts to the Program leadership for review
· Leads on project development processes, including internal coordination for preparation and submission of concept notes drafts, together with the Program team and prepares relevant documentation for internal project approval processes.
Project or context description
Expertise France
Expertise France is the French International Technical Cooperation Agency, with the status of public institution under the joint supervision of the Ministry of Europe and Foreign Affairs and the Ministries of Economics, Finance and Industrial and Digital Sovereignty. It is the second largest technical cooperation agency in Europe. Expertise France designs and implements projects that strengthen public policies over the long term in developing and emerging countries.
As the French public agency for international technical cooperation, Expertise France operates in more than 100 countries, implementing more than 400 projects. The agency works in close collaboration with French public institutions, as well as with the European Union, to respond to the needs of partner countries that wish to improve public policies that tackle these challenges. In Ukraine the agency has been regularly present since 2006 through series of technical assistance projects.
Expertise France in Ukraine
The MEAE has financed in 2023 Expertise France with an envelope of €14.5m to position French technical cooperation and respond to Ukraine's short, medium and long-term needs. This facility, entitled mAIDan Ukraine, finances and co-finances technical assistance projects to support Ukrainian authorities in preparing for reconstruction and the European accession process.
The ongoing other projects in Ukraine include: The EU-funded Project Pravo–Justice which promotes greater rule of law in Ukraine, in line with European standards and comparative practices; L’Initiative supports beneficiary countries to design, implement, monitor, and evaluate funding allocated by the Global Fund to Fight HIV, Tuberculosis and Malaria. The Emergency Fund for Ukraine against TB & HIV started in December 2022 with a commitment of €7.2 million; The “Stiykist” (resilience) project aims to contribute to social transformation and resilience in Ukraine by strengthening the capacities of national, regional and local institutions in the field of vocational training and social services, with a particular focus on the social inclusion of the most vulnerable; The Technical support of the State Audit Service project which aims to mobilise French and national technical expertise to help bringing Ukrainian legislation into line with the acquis communautaire, particularly in terms of protecting the EU's financial interests and supporting the SAS in its role of inspecting and monitoring the use of reconstruction funds.
Expertise France’s Health Program
As part of France's strategy for reconstruction and aid in Ukraine focusing on the health sector The French Ministry of Europe and Foreign Affairs (MEAE)'s Crisis Center (CDCS) has financed €16 million over 24 months to the APPUIHealth Project from 2024 to 2025. The project, implemented in partnership with Ministry of Health of Ukraine and other key stakeholders aims to improve Ukrainian populations' access to essential healthcare services in times of crisis. The project focuses on enhancing hospital cooperation between France and Ukraine, mobilizing French expertise, reconstructing and modernizing healthcare infrastructure and donating medical equipment at the request of Ministry of Health of Ukraine.
The REHAB project, funded by the French Development Agency (l’AFD) for €5 million over 24 months, from 2025 to 2026 aims overall supporting Ukraine in maintaining and strengthening its healthcare system to address the consequences of the conflict on the physical and mental health of Ukrainians. Activities are designed around enhancing mental health services and infrastructure in the Odesa region; strengthening physical rehabilitation efforts and infrastructure, while also emphasizing broader capacity-building initiatives across Ukraine with national and international partners; and identifying and conducting feasibility studies to prepare for concessional loan opportunities. Other projects under the Health Program are ongoing development.
Required profile
Qualifications/ Technical skills
· Master’s degree in finance, business administration or project management.
· Multidisciplinary and multicultural team coordination skills.
· Good command of project management.
· Good written and oral communication skills (drafting of technical reports, analysis documents, minutes, activity reports, definition of terms of reference, etc.).
· Very good command of office automation tools, particularly Excel and Word.
· Excellent command of Ukrainian and English (written and spoken).
· Basic or advanced command of French considered as an asset.
Professional experience
· At least 3 years' experience in financial or administrative roles in the field of international solidarity (humanitarian, development or international cooperation), technical assistance and/or international cooperation, with at least 2 years in leadership roles.
· Demonstrated experience in financial accounting, processes and audit.
· Strong experience in donors’ reporting.
· Proven experience in capacity building of implementing partners in finance and reporting.
· Experience in team coordination and management.
Key Competencies
· Budgeting and cost management skills, with the ability to prepare cost estimates and monitor expenses.
· Strong organizational abilities, with experience coordinating complex, multi-stakeholder events.
· Strong organizational and multitasking skills, with the ability to prioritize tasks and meet tight deadlines.
· Attention to detail and a high level of accuracy in financial and administrative tasks.
· Excellent interpersonal and teamwork skills, with a proactive and solution-oriented approach.
· Ability to work autonomously while maintaining effective coordination with team members.
· Proficiency in Office Suite and administrative software
Deadline for application : 2025/06/02 23:55
Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :
- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.