Presentation of the Coordination Unit:

The Coordination Unit (CU) will be a central component of the Inclusive Societies project, providing comprehensive support to the entire project team, composed of members from various implementing agencies within the consortium, all working together under the principle of "delivering as one team". The CU's primary role will be to define and, more importantly, ensure the proper implementation of Standard Operating Procedures (SOPs). These SOPs will detail for each of the key business processes, the critical stages, roles and responsibilities within the team, the reference documentation to use, and the validation processes to follow. The CU will facilitate strategic decision-making, integrate operational planning, and manage a robust information system to enhance coordination and accuracy. It will also offer support in administration, finance, quality control of cross-cutting issues, and the planning and execution of monitoring, evaluation, accountability, and learning (MEAL) for actions and activities in target countries and regions. Additionally, the CU will address critical issues such as gender and other inequalities, ensuring all project activities align with specific markers/objectives. Operating in a decentralized manner, the CU will enhance project efficiency and ensure effective implementation across all project facets, promoting sustainable and successful outcomes through informed and cohesive strategies.

Presentation of the position:

Under the management of the Head of the Coordination Unit (HCU) but also under the overall supervision of the Head of Programme within Expertise France, the Project Officer (PO) in charge of giving support to Coordination Unit will participate to all strategic planning and operational management tasks of the CU.

The PO of the CU will be responsible for the following non-exhaustive responsibilities and tasks:

Management of the programme information and of the information system (software) :

• Organize and plan coordination and consultation meetings with the HCU, Head of Components and Action Coordinator;
• Draft and disseminate meetings minutes and reports;
• Review, consolidate, and finalize programme documents;
• Share the programme information among all consortium members and teams;
• Identify and manage the collaborative tools (Teams, Sharepoint,…);
• Oversee the electronic and physical arquiving processes and tools;
• Maintain and manage the internal information system;
• Supervize and update the use of the Information Management systems.
• Cooperate to the implementation of other activities implemented by Expertise France.

Facilitate the organization and functioning of the governance bodies :

• Organize and plan coordination meetings (invitations, agendas, logistics, etc.) and all governance bodies meetings, in close collaboration with the management team;
• Prepare and share meetings minutes, reports, agreements and do the follow up;
• Organize and update a shared agenda of all governance meetings;
• Assist in the organization of high level meetings and events related to the CU (ensuring effective planning, execution, and follow-up).

Update of the planning, follow-up and coordination tools :

• Assist the development, review, and adjustment of the project's work plans and monitoring plans;
• Assist to the preparation of support documents for steering/monitoring committees or any meeting when requested;
• Work on the consolidation and organization/harmonization of the programme data and information;
• Participate on compiling and distributing detailed reports on project progress.

Capitalization :

• Capitalize on the outcomes of the CU work by documenting and disseminating best practices, lessons learned, and success stories;
• Participate actively in communication, visibility, and knowledge management events.