As part of the Green and Digital Growth initiative, funded by the EU Delegation (EUD) and implemented with RVO (Netherlands) and UNCDF, Expertise France is looking to hire an Administrative and Financial Manager. This project aims to support Ghana's green and digital entrepreneurial ecosystem across three main pillars: access to financing, support for the entrepreneurship support ecosystem, and capacity strengthening of entrepreneurs. Under the direction of Expertise France's headquarters, the project leader will be responsible for the full-time leadership, overall coordination, and operational and financial implementation of Expertise France's activities within the project. Generally, the administrative and Finance Manager is responsible for the financial and administrative management of the project, ensuring compliance with donor regulations and Expertise France's internal procedures.

Based in Accra, the position is under the responsibility of the Team Leader and in liaison with the financial and administrative departments at headquarters in Paris.

More specifically, his/her missions and responsibilities are as follows (non-exhaustive list):

Key responsibilities

Operational management of activities

In close collaboration with the Team Leader:

Financial Management

• Develop and monitor the project’s overall budget in close coordination with field and headquarters teams.

• Conduct periodic financial reviews as required by the agency (budget forecasts, accounting closures, etc.).

• Manage financial transactions, including monitoring disbursements, expenditures, financial records and expenditures documentation.

• Ensure all financial transactions are in line and compliant with the EF financial and administrative guidelines.

• Verify advance and expense journals recorded by the Administrative and Financial Assistant on the ground.

• Prepare and review financial reports required by donors, ensuring accuracy and compliance with regulations.

• Oversee the reception of timely and complete financial reports from implementing partners

• Undertake quarterly review of documentation from implementing partners and provide financial support and training for partners as required

• Organize and oversee financial audits, providing full support to external auditors.

Administrative Coordination

• Develop and implement administrative procedures tailored to the project’s specific needs

• Responsible for all matters related to the operations and administration of the office

• Manage office lease to make sure it is current and that amendments are processed as required

• Monitor inventory of office supplies and coordinate with the Procurement Manager the purchasing of new materials with attention to budgetary constraints

• Oversee facilities services and maintenance activities

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Keep abreast with all organizational changes and business developments

• Supervise procurement processes and contract management with suppliers, service providers, and local partners.

• Ensure up-to-date archiving of administrative and financial documents.