The Finance Assistant will be responsible of the following tasks:

Accountancy Management (60%)

•    Ensure that the accounting journals and cash flow journals of the projects in the match each other at the end of the month
•    Act as a focal point for Payment Orders preparation and signature (BAP)
•    Ensure that expenses are correctly recorded in the accounts: names, accounting codes, cost accounting codes, lettering, exchange rates, etc. during the month end accountancy closure
•    Maintain a sound status for the petty cash in the office and perform regular inventories to inform the line manager once a replenishment is needed
•    Review the list of payment orders for correct payment processing in the absence of the RAF
•    Participates, under the supervision of the RAF, in the closing of accounts, namely the monthly and annual closure which requires a tracking of the unclosed advances and prepaid expenses
•    Archive the monthly accountancy documentation as per Expertise France operating procedures 

Financial Management (30%)

•    Prepare and monitor financial follow-up according to Expertise France's established format of EF’s projects in Jordan
•    Support the RAF in the monthly check of the financial monitoring (expenditure allocation, consumption, forecasts, etc.) of projects in conjunction with project managers and recommend any corrective measure if needed
•    Support project managers in completing their monthly financial forecasts
•    In liaison with the RAF, prepare the sampling of the internal and external (donor) audits
•    Prepare monthly and semi-annual budgets for projects in conjunction with the RAF (initial budget, revised budget and landing forecasts)
•    Support if needed in coordinating the Financial Exercises of the agency including the Initial Financial Planning (BI), Revised Budget and Forecasting

Internal Control, Compliance & Quality Assurance (10%)

•    Implements internal control measures within projects (transmission of procedures, monitoring of their appropriation, participation in the improvement of operational practices in terms of financial accounting, etc.)
•    Ensures compliance with the accounting and financial document soft archiving policy

In view of the functions performed by the person concerned and the capacity-building work carried out within the Administration, Accounting and Finance division, this job description is not exhaustive.