The logistical assistant will ensure local administrative and financial management within the framework of the AGEPI project (Apoio à Gestão das Finanças Públicas, das Empresas Públicas, Parcerias Público-Privadas e Inclusão Financeira em Angola). 

Based in Luanda, he/she works under the supervision of the TA Coordinator, the project manager and the head of the "Transparency, public management and accountability" division of the "Governance" department at Expertise France headquarters.

The logistical assistant is responsible for:

·       Computer input of internal documents and their archiving;

·       Inventory monitoring;

·       Monitoring compliance with internal logistics procedures;

·       Building logistics;

·       The organization of driver missions and planning;

·       Administrative tasks.

This includes, but is not limited to:

A.      Computer input of internal documents and their archiving

·       Redaction, impression, scan and double archiving (physique and analysis) of internal documents;

·       Insertion of periodicals data on internal support;

·       Centralization, transcription and online distribution of different documents.

 B.      Inventory monitoring

·       Periodic inventory updates (office supplies and hygiene products);

·       Preparation of exit requests;

·       Stock exits on demand for supplies;

·       Prepare purchase requests for supplies.

C.      Monitoring compliance with internal logistics procedures

·       Monitoring compliance with hygiene standards;

·       Monitoring compliance with the visitor reception procedure;

·       Checking the tally of products and supplies upon reception;

·       Vehicle management and monitoring of mileage inserted on the TDBs.

D.     Office logistics

·       Prepare meeting rooms in collaboration with cleaning agents;

·       Detect breakdowns, make small repairs to the building and, if necessary, call on the service provider;

·       Monitoring of building maintenance;

·       Monitoring the condition of furniture.

E.      The organization of driver missions and planning

·       Coordinate travel in collaboration with the manager;

·       Prepare mission orders, advance requests, etc. ;

·       Organize missions (hotel reservations, airport transfers, meals if necessary, etc.);

·       Organize driver schedules in conjunction with the manager;

·       Ensure the safety of vehicles on a daily basis and before each mission;

·       Make reservations for additional vehicles;

·       Coordinate, in conjunction with the manager, the drivers' schedules.

F.       Administrative tasks

·       Monitor electricity and water bills in connection with accounting;

·       Monitor advances;

·       Prepare purchase orders related to purchases;

·       Monitor invoices from the logistics department in conjunction with the accounting department.