- General objective of the mission

The project Manager will reports to Expertise France and EUD. She/He will:

• orchestrate the overall project,
• closely coordinate the work of the core team (project assistant and the long and short-term experts,
• coordinate the implementation of the Outputs of the project,
• ensure monitoring and timely reporting on project activities and results,
• coordinate visibility actions, and liaise at regular intervals with the other EU funded projects in the partner country to ensure coherence of action as well as with other donors,
• provide updated information on the implementation of the project.

He/she is responsible of the smooth daily functioning of the project’s office, supervises and plan the work of the project team (project assistant and experts) and ensures that services and equipment offer the best value for money.

He/she is also responsible for ensuring the project’ compliance with the EC requirements, notably with regards to reporting, audit, procurement and visibility, and with EF internal procedures

- Description of the task to be assigned 

Liaising the project and EF HQ

• Ensure adequate level of information of EF HQ;
• Ensure periodic follow-up through regular team meetings (minutes will be sent to EF) and individual meetings when needed;
• Ensure that all relevant documents are saved on EF shared folders (via VPN), and that channels of communication and information sharing, amongst experts on one side, and between experts and HQ on the other, are efficient;
• Build up a database of short term experts and contacts in the region;
• Coordinate the preparation of annual narrative reports and provide final inputs for submission to EF HQ;
• Ensure that Expertise France HQ is informed on any critical issue that may jeopardize the project.

Follow-up of administrative, financial, logistics, security and communication aspects of the project

• Ensure that the administrative and financial rules set by EF are followed by the team; in particular, ensure that EF processes, including procurement processes are met, and be responsible for documenting the processes (contracts, invoices);
• Draft contracts with partners, service providers and experts for submission to EF HQ;
• Draft ToRs and involve long and short-term experts where appropriate and in coordination with Expertise France;
• Follow the EF security plan and ensure that all experts act in conformity with security rules;
• Plan and incur expenses related to the project office in Nairobi and to the implementation of activities, be responsible for the management of the project’s cashier;
• Ensure that the EC visibility requirements are met.

Management of the project team in Nairobi (Kenya)

• Coordinates the work of the team in Kenya;
• Supervise the local staff in Nairobi (work objectives, daily management);
• Supervise the local office (relationships with service providers notably and value for money).

Definition of intervention strategy

• Support the long term Expert with the elaboration of a project strategy;
• Contribute to the development of the project logical framework;
• Ensure that indicators of performance set in the logical framework are monitored and updated;
• Participate in the inception phase of the project and in the formulation of the work plan and ensure that the work plan developed is consistent with the project strategy;
• Design, develop, steer and adjust, when necessary, activities;
• Ensure quality control and appropriate implementation of the activities under her/his responsibility;
• Draft, in collaboration with other experts mission reports, the annual progress report and the final report;
• Ensure regular high-quality reporting on project activities.

Technical Coordination and support to the implementation of activities to ensure the global coherence of the project

• Supervise and coordinate work of the team (long term and short term experts) and the local staff
• Supervise and coordinate the different project outputs defining the activities to be done and the results to achieve
• Ensure that activities identified are in line with the global project strategy and results to achieve.
• Ensure planning, budgeting and coordination of activities with experts and support staff;
• Ensure that logistic needs are met and the organization of activities goes smoothly;
• Supervise the submission of Terms of Reference related to short term expertise needs, according to the timeline set in the planning of activities.

Project’s and EF’s representation towards the EU, technical and financial partners and other key stakeholders

• Establish regular and fluid circulation of information on activities, with the EU Delegation in Kenya, French embassy, and any other relevant key stakeholders.
• Network with relevant stakeholders in the partner country and maintain a closed working relationship with local administrations, and relevant regional and international organisations
• Contribute to the organization of kick-off and closing events, as well as steering committees.

Any other task requested by Expertise France