Ref.
2025/AAPSBEW/12773
Job offer type
Field staff jobs
Type of contract
Fixed-term contract (CDD)
Activity sectors
Climate and Agriculture ; Sustainable development
Deadline date
2025/03/30 23:55
Contract
Wage portage
Duration
12 mois renouvelable
Administrative Assistant - SUSTAINABLE BLUE ECONOMY - WASOP (M/W)
Département Développement durable - DD > Pôle Agriculture
Published on : 2025/02/28
SUB-SAHARAN AFRICA
CAPE VERDE
PRAIA
Mission description
Expertise France is looking for an Administrative Assistant to support the project team in their administrative tasks. The main tasks of the Assistant are:
- Management of the management agenda and appointments.
- Organization of business travel: booking of air tickets, accommodation, etc.
- Support for the establishment of mission orders and expense reports.
- Writing of letters, reports and administrative documents.
- Support in administrative, banking and tax procedures (customs, VAT, imports, etc.).
- Monitoring and management of administrative files: lease, telephone, maintenance of premises, etc.
- Reception and communication with internal and external interlocutors.
- Coordination of meetings and preparation of required materials: impressions, video conference equipment, etc.
- Equipment management, office supplies and miscellaneous orders: dealing with suppliers, repairers, deliveries, etc.
- Management of office maintenance contractors.
- Equipment management: keeping inventory, tracking of entries and exits, tracking of disposals, preparation of transfer documents if necessary.
- Management of service providers for the maintenance of equipment.
- Manage inventory of project documentation and paper supports: brochures, flyers, kakemonos, leaflets, goodies, etc.
Project or context description
The €59 million West Africa Sustainable Ocean Programme (WASOP) aims to improve the sustainable and integrated use of ocean resources in West Africa by stimulating inclusive economic growth. This five-year programme covers 13 West African countries: Cape Verde, Mauritania, Senegal, Gambia, Guinea, Guinea Bissau, Liberia, Sierra Leone, Côte d'Ivoire, Ghana, Togo, Benin and Nigeria.
The program is divided into three pillars:
- Pillar 1: Strengthening ocean governance in West Africa;
- Pillar 2: Supporting an innovative and sustainable blue economy;
- Pillar 3: Building marine and coastal resilience.
Expertise France is responsible for the direct implementation of Pillar 2 “Supporting an innovative and sustainable blue economy” and overall coordination of the programme. A budget of €28.5 million is allocated to Pillar 2, which aims to provide the technical services and expertise necessary for the development and implementation of a sustainable intervention in the blue economy in West Africa.
The four expected outcomes of Pillar 2 are:
- R1: The WASOP project is implemented in a consistent manner through the establishment of a coordination system;
- R2: National and regional capacities are strengthened to develop public policies related to the sustainable blue economy, through the Blue Facility;
- R3: Supporting structuring pilot actions in the blue sustainable economy;
- A4: The WASOP’s communication activities, including raising awareness of the potential of the blue economy are being implemented, notably through a Practitioners’ network.
A project team, based in Praia, Cape Verde, will be recruited to ensure the steering of the activities implemented by Expertise France. The project team will include:
Ø Management team: Project Director, Deputy Director;
Ø An operational team:
o Head of Monitoring and Evaluation, Key Senior Experts (R1),
o Technical Assistance Manager (R2),
o Grant Manager (R3),
o Communication Manager (R4), etc.
Ø Support team: Administrative and Financial Manager (RAF), Procurement Officer, Logistics and Events Office, Accountant, Administrative Assistant (current job description).
Required profile
- Diploma in management, administration or equivalent.
- Previous experience in a similar position is desired.
- Relational and adaptive ability.
Required Skills:
- Excellent command of French, English and Portuguese.
- Good interpersonal skills.
- Good organizational skills.
- Proficiency in office tools (Word, Excel, PowerPoint, Outlook).
- Proficiency in planning and organization tools.
- Ability to handle multiple tasks simultaneously.
- Discretion and confidentiality.
- Initiative and autonomy.
Additional information
Please submit by March 30th, 23:55:
- a cover letter in French or English;
- a CV;
- 3 references of past job experiences.
Deadline for application : 2025/03/30 23:55
File(s) attached : Administrative Assistante _English, French, Portuguese.pdf
Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :
- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.