Objectives

• General Objective: To contribute to strengthening the national statistical system to measure reductions in multidimensional poverty and vulnerability in Lesotho's population.
• Specific Objective: To provide technical assistance to the Bureau of Statistics and the relevant ministerial statistical departments.

Expected results

• The institutional framework and coordination of the official statistical system are improved 
• National capacity to monitor the Sustainable Development Goals (SDGs) is strengthened.

A gendered approach is integrated throughout the official statistics value chain.

Project Assistant’s responsibilities

Under the supervision of the Team Leader based in Maseru, and in close collaboration with the project manager and assistant at Expertise France headquarters in Paris, the Project Assistant will be responsible for the following tasks:

Administrative management:

• Facilitate the contractualization of expertise and purchasing contracts, in liaison with the Team Leader and Project Officer at headquarters.
• Support the Team Leader and partners in organizing events (seminars, workshops, training courses) linked to project activities: send invitations, manage participant lists, prepare necessary supplies and equipment for events.
• Assist in the collection, verification, and archiving of documents related to logistics activities (expense claims, invoices, attendance lists, etc.).
• Record and file project deliverables and documents (especially digital files) according to Expertise France’s procedures, in collaboration with the Team Leader and HQ.
• Write meeting minutes.
• Perform other administrative and secretarial tasks as required.

Logistics management:

• Provide logistical support for short-term and ad hoc consultancy missions: administrative correspondence, mission orders, flight tickets, hotel bookings, appointment setting, etc., in compliance with Expertise France's internal rules and procedures.
• Assist with organizing various meetings, project committees, and periodic steering committees.
• Contribute logistical support for organizing study tours: invitation letters, flight tickets, hotel bookings, transfers, etc.
• Provide logistical support for specific events (steering committees, seminars, training sessions, expert missions, head office missions, regional events, etc.).
• Maintain and update databases of project partners and beneficiaries.
• Set up and manage a portfolio of service providers, requesting and comparing quotes.
• Handle the administrative aspects of visas and other formalities for experts.

Financial management:

• Manage the local cash fund, monitor treasury and local expenses, and report these expenses to Expertise France's Financial Affairs Department and the Project Assistant in Paris.
• Contribute to financial reports for the European Union Delegation (EUD) in collaboration with the Team Leader and headquarters staff.
• Support quarterly and annual budget planning exercises, working closely with the Team Leader and HQ-based officers.
• Assist with audits and control exercises.