Under the supervision of Support Functions Coordinator, and in liaison with the headquarters HR department, the Human Resources Officer works closely with the program, logistics and administration/finance units. He/She coordinates the application of the HR policy of Expertise France. He/She guarantees the proper functioning of the service and compliance with local labor law. He/she is the contact person for any questions related to human resources.

• Support the Expertise France team in Ukraine in recruitment process of the local staff, including developing job descriptions, preparing advertisements, checking application forms, short listing.
• Assist in screening of applications, scheduling interviews. Notify candidates about the results of the selection process, prepare draft of the Selection Memo and draft job offers.
• Coordinate and provide onboarding of new personnel with respect to administrative process and procedures, provide guidance on policies.
• Cooperate with GDIP / other outstaffing companies on documents needed for hiring according to the labor law;
• Manage collection and verification of necessary documents and data to be submitted to GDIP / other outstaffing companies; prepare necessary orders and other required documents.
• Provide support with expatriate personnel employment compliance. Assist in obtaining necessary visas and temporary residence permits for international staff. Maintaine data base of visa/permit expiry dates
• Monitor employees’ leave records, ensure that annual leave requests are submitted on time.
• Collect and check accuracy of staff timesheets.
• Assist in preparation and submission of documents for military reservation as well as further reporting to relevant authorities.
• Assist in management of termination process, including arrangement of exit interviews, coordination of exit procedure (e.g. return of EF assets, handover preparation, etc.) and termination documents.
• Prepare and collect documents for HR related payments.
• Maintain local staff medical insurance for Ukrainian offices, reviewing all coverage and making recommendations as appropriate. Ensure quality of insurance services as required by employees.
• Provide technical support to project managers and coordinators in the management of their teams (monitoring individual evaluations, setting objectives, support for disciplinary procedures, etc.);
• Supervise the capitalization of training needs and participate in the implementation of trainings for national employees (performance and development);
• Supervise the updating of the office organization chart;
• Develop salary grid;
• Ensure archiving of all HR documentation;
• Perform other HR-related duties as assigned.