Expertise France (EF) is looking for a Procurement and Logistics Manager to lead these duties under the VET4JOB II programme. The position is based in the EF Ankara Office, with occasional travel to the 14 project provinces where the activities will be implemented.

Reporting to the Deputy Team Leader, the manager will carry out procurement activities in accordance with Expertise France’s procurement rules, strategy, and plan. The Procurement and Logistics Manager oversees procurement and logistics operations for the VET4JOB II programme, ensuring the smooth delivery of goods and services across 14 provinces. This role combines procurement duties with logistical oversight, supporting programme implementation by managing supply chains and aligning procurement with logistical needs. He/she will be responsible for the following:

1. Procurement Process Oversight

• Manage the entire procurement process in a timely manner, working closely with local Procurement team from planning and document preparation to evaluation, award, and delivery.
• Timely interact with EF headquarter teams when applicable (HQ Project team and Legal department focal point) for final review and validation.
• Supervise the selection of appropriate procurement methods, division of lots, and avoid improper slicing of contracts.
• Pre-approve the purchase of necessary goods and services expressed needs, ensuring compliance with Expertise France internal policies.
• Provide expert advice on the preparation of Terms of Reference (TOR) and Technical Specifications (TS) to ensure compliance with professional and transparent procurement standards.
• Coordinate all stages of procurement, including local publication of tenders, bid and offer evaluation, negotiation, and contracting, to ensure seamless and efficient execution.
• Ensure contracts management and report on any identified risks.

2. Logistics Duties

• Develop and implement logistics strategies to optimise the flow of goods and services, especially event management, reducing costs and improving efficiency.
• Coordinate with suppliers and provincial staffs for transportation and delivery of goods to ensure timely and cost-effective distribution across all 14 provinces.
• Collaborate with regional coordinators and suppliers to ensure the smooth delivery of goods and services, addressing regional needs and challenges.
• Track and report on logistics performance to identify areas for improvement.

3. Supervision and Quality Control

• Lead and supervise a team of two procurement officers, ensuring their deliverables meet high-quality standards and align with the programme’s goals.
• Conduct quality reviews of procurement processes and deliverables to maintain compliance and identify areas for improvement.

4. Procurement Planning and Strategy

• Ensure the procurement plan is up-to-date, aligns with market conditions, and is executed within agreed timelines.
• Develop and implement effective sourcing strategies to identify suitable suppliers.
• Negotiate favourable terms with vendors to ensure cost-effectiveness and quality.

5. Financial Collaboration and Compliance

• Work closely with the finance team to ensure alignment of procurement activities with payment plans, invoicing requirements, and budget availability.
• Track and report key functional metrics to improve overall procurement efficiency.

6. Collaboration and Communication

• Collaborate with internal teams to ensure clarity of specifications and expectations in the procurement process.
• Communicate with suppliers to resolve issues related to delivery delays, non-conformity to technical specifications, or contract terms.
• Collaborate with Regional Coordinators to ensure smooth logistical planning.

7. Contract and Risk Management

• Manage and evaluate supplier performance to ensure the quality of goods and services.
• Perform risk management for procurement and contract activities, anticipating unfavourable events and devising control strategies.

8. Documentation and Reporting

• Ensure accurate and up-to-date records of all procurement documents, including invoices, delivery notes, and deeds of ownership.
• Prepare detailed reports on procurement activities, including cost analysis and compliance status, to inform decision-making.

9. Training, Tools, and Development

• Develop and update templates, checklists, guidelines, and tools based on lessons learned to enhance procurement processes.
• Provide training and guidance to programme staff on the correct application of procurement regulations and best practices.

10. Monitoring and Field Visits
Conduct or accompany monitoring visits to observe the delivery and acceptance of procured items and/or deliver training to provincial staffs when required.

11. Additional Responsibilities

Perform any procurement-related duties as requested by the Deputy Team Leader.