This position is based in Bangkok on a locally-employed contract. Candidates should confirm in their cover letter that they have a status (nationals or valid work permit) that allow them to work in Thailand.

The Junior Events and Logistics Expert will be supervised by the ESIWA+ Field Project Manager and managed by the Strategic Director. He/she works on a daily basis with the project team, notably the Expertise France Strategic Director, the Field Project Manager, the Cybersecurity Thematic Coordinator, the Maritime Security Thematic Coordinator and the Communications expert. He/she will have frequent exchanges with the HQ Project Manager and Project Assistants within the Strategic Affairs Unit at Expertise France HQ in Paris.

The position requires a high degree of autonomy and relational skills in order to work in a European, international and multicultural environment, as well as a good command of English and French. Missions abroad are foreseen.

Indicatively and non-exhaustively, the Junior Events and Logistics Expert’s tasks will include:

Supporting activity planning:

• Support the Thematic Coordinators in the pursuit of the Cybersecurity and Maritime Security activities, by contributing to identifying and responding to logistical needs (establishing invitations letters and Mission Orders, booking flights/trains, assisting with visa procedures, identifying hotels and conference rooms, determining IT needs, organising catering and airport shuttles) 
• Apply relevent EF procedures and French Public Procurement law to choose service providers and draft service contracts (translators, interpreters, photographer, hotels, conference rooms, shuttle services, catering), as well as other related documents (award minutes, due diligence, etc.) prior to signature.
• Support the activity planning as required : attending coordination meetings, sending invitations and collating rsvps, contribution to the negociation of budget and costs-sharing, coordination with the Visibility and Communications Expert to ensure branding requirements are met, etc. 
• Monitor service providers advances and invoices for field activities as well as field office cash (when relevant). 
• Prepare and coordinate documents required for activities in conference rooms (badges, nameplates, attendance lists, activity evaluatioon forms, per diem receipts).

Supporting activity implementation:

• Welcome and register atteendees during activities (in charge of the registration desk): ensuring signature of the participants lists’, preparation and distribution of per diems and collection of supporting documents (boarding passes, visa invoices, etc.). 
• Prepare and distribute per diems and retrieve supporting documents from participants/experts.
• Prepare, distribute, collect and scan documents completed during activities (agenda, attendance lists, activity evaluation forms). 
• Prepare, distribute, collect and scan evaluation forms during activities.  

Supporting activity closure:

• Collect and prepare supporting documents required for payments (invoices and ERF) and submitting payment requests to HQ.
•  Consolidate evaluation data (number of participants, countries represented, female/male ratio, etc).
• Archive activities documents in preparation for audits.
• Update contracts monitoring tool.