The Coordinator's main responsibilities are as follows:

Operational management :

• Responsible for the operational management of the project. He/she supports the technical team in planning and budgeting activities. He/she coordinates and monitors activities. Supported by a support team in Brussels and at Expertise France (EF) headquarters, he/she supervises the management of logistical, financial and administrative aspects of the activities;
• Contributes to the development of the project strategy alongside the technical team and the European Commission (FPI);
• Checks with the Team Leader that the planning of activities proposed by the technical team is consistent with the project strategy. Working with the portfolio manager at head office, he/she regularly monitors the progress of the project and ensures that planning, budget forecasts and deadlines for deliverables (annual, interim, event reports, etc.) are met;
• Reviews and consolidates reports submitted by the technical team (annual, interim, etc.);
• Ensures the smooth running of the project office, supervises and plans the work of the administrative and financial team and ensures that the services and equipment guarantee a satisfactory level of performance;
• Ensures that HQ is kept well informed by regularly monitoring project activities and news (weekly/monthly progress reports, etc.), keeping a close eye on critical points that could affect the smooth running of the project; acts as an entry point for HQ with the project team in Brussels; keeps the Brussels EF Office regularly informed; facilitates good coordination with the supervisory bodies, institutional players, competent authorities and technical partners;
• Prepares and participates in project steering committees and acts as secretary;
• Is responsible for organising the annual meetings of the Global Facility Senior Advisory Group;
• Informs the lessor of forthcoming activities on a weekly basis;
• Ensures that the SERA plan is monitored in conjunction with the SERA project manager;

Financial management :

• Coordinates budget planning, in liaison with the technical experts and the support team;
• Ensures the budgetary consistency of activities carried out/committed/planned in liaison with the Team Leader;
• Reports regularly to the project team and the funder on the project's budgetary situation;
• Updates the budget planning dashboard for activities and sends this information to the donor on a monthly basis;
• Commits project expenditure in accordance with the delegated signature;
• As the authorised representative of Expertise France and holder of a bank card for the project account, makes commitments and supervises the transmission of supporting documents;
• Regularly informs the team of the project's financial situation as part of Expertise France's review exercises.

Administrative management :

• Ensures compliance with EF's administrative, financial and logistical procedures;
• Oversees the updating and contractual issues relating to the database of short-term experts (roster) in conjunction with the accounting manager;
• Requests that the donor validate the Terms of Reference of the experts mobilised for the project before they are contracted;
• Is responsible, in liaison with the head office portfolio manager, for ensuring that the project complies with the European Commission's requirements in terms of reporting, auditing, purchasing and visibility, as well as with Expertise France's internal procedures;
• In liaison with head office, depending on the amounts involved, and with the support of the dedicated support teams, handles the awarding of contracts and, where necessary, follow-up in accordance with EF procedures.