A Project Management Unit (PMU) will oversee the implementation of the Team Europe Technical Assistance Facility and the execution of activities. Each implementing partner agency (Expertise France, GIZ and FIIAPP) is represented in the PMU.

Expertise France is looking for a Finance Assistant based in Accra within the PMU who will be assisting with the administrative and contracts functions.

Under the supervision of the Finance and Contracts Manager and in coordination with the Project Team, the Contracts Assistant will conduct the following activities in strict compliance with Expertise France procedures:

Budgetary, accounting and financial management
 Process staff and consultants expense claims with supporting receipts or documents to trigger re-imbursement quickly.

 Prepare payment runs regularly in accordance with the agreed timetable and financial control procedures and ensuring correct coding of all costs using field payment vouchers (BAPs) and other supporting documents;

 Support the management of project bank accounts and project cash  Prepare local payments and archive documents including monitoring of project expenses and disbursements and ensure timely execution of the project implementation in compliance with Expertise France rules and procedures

 Support the project's monthly, mid-year and annual financial and accounting closures

 Ensure financial follow-up and contribute to project annual audits  Process claims or invoices and other payment requests in line with Expertise France's regulations and instructions  Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (petty cash, vouchers etc.)

 Provide support to inventory management (supplies, consumables), acquisition of equipment, software, and supplies for the project office, project asset tracking table.

 Assist in the preparation of financial reports for donors, purchase orders, cheque requisitions, client invoices, bank reconciliations, and filing of all financial documents

 Contribute to the archiving of the project documents and the proper maintenance of administrative and financial documents

 Primarily, the custodian of the Petty cash imprest ensuring that all payments from the petty cash follow the necessary policies and procedures

 Completes and maintains budget monitoring tools (financial monitoring and planning)

 Contribute to knowledge networks by sharing knowledge on financial management and best practices  Perform any other duties as assigned by the Finance and contracts Manager, or the senior management team

Administrative

• Provide administrative and operational support to the Ghana Team such as assisting with the purchase of office supplies, coordinating with vendors as requested, including site visits, meetings. This may include, but not limited to assisting project team in making hotel reservations, ordering and ensuring the delivery of items, etc.

• Carry out other relevant assignments on behalf of Expertise France as requested