The main role of the Grants Officer is to support the implementation of the project’s activities related to grants to the civil society. Working under the supervision of the Team Leader, in close collaboration with the Heads of components and components teams, and in coordination with EF M&E officer in Ukraine. The position is based in Kyiv.

 Responsibility 1: Operations

• ­Develop and manage the project’s grant program:  Draft ToR for call for proposals; ensure the review of grants and their selection is completed in an organized, timely, financially sound manner; train selected applicants on reporting rules, according to EF and EU grants reporting procedures;
• ­ Oversee implementation of operations by grantees in coordination with the components teams.
• ­ Finalize the grant contract documents (Description of Action, Logframe, Budget, etc.) in close coordination with the M&E, finance, and legal teams and ensuring compliance with EF and EU procedures.
• ­ Follow up on the implementation of project activities in the field, ensuring that activities and expenditure are progressing according to their workplans and budget forecasts.
• ­ In close collaboration with the M&E expert, ensure that monitoring data is collected and archived in a timely manner, and that feedback to donors is provided in a timely fashion.
• ­ Identify key stakeholders to be involved in the project and approach them.
• ­ Make sure that any updates/information needed are shared in due time with partners (official letters, activity progress reports, minutes of the meetings, etc.)

Responsibility 2: Coordination

• ­   Report to the respective Heads of components and components teams on any context updates, needs, challenges and discuss solutions.
• ­   Follow up on all procedures relating to application processes and workshops or trainings.
• ­   Lead coordination meetings, in cooperation with the components teams, with civil society organizations, and project's beneficiaries.

Responsibility 3: Finance, Logistics and Administrative support

• ­   Make sure that logistical, administrative, and financial procedures linked to project implementation are followed according to EF and EU requirements.
• ­   Follow up to ensure that all administrative documents related to project implementation are up to date and well-stored.
• ­   Ensure that all partner financial documents are submitted, collected, and analysed for the validity of the expense.
• ­   Work closely and coordinate with the components teams on reviewing partner submissions, ensuring the accuracy of financial reports in accordance with their activity planning (financial supporting documents, revising Budget vs Actuals, etc.)

Responsibility 4: Reporting

• ­   Make sure that grant beneficiaries issue timely monthly and quarterly qualitative reporting (both narrative and financial, including quarterly financial forecasting)
• ­   Draft the monthly/quarterly information sheet summing up monthly/quarterly achievements and planned activities with Key Expert guidance/support.
• ­   Support the Key Expert in producing narrative reports, ad hoc reports related to field visits, attendance at workshops, conferences, seminars, etc.