Expertise France is recruiting a Finance, HR and Administrative Manager working under the authority of the Head of Support Services of Expertise France for Jordan. S/He will work on Support Services Unit and will ensure the existence of effective and efficient support services in the areas of finance, human resources and administration.

Expertise France is transitioning from an integrated support service approach with support functions being included in each project to a pooled support service approach with a Support Services Unit shared for all projects. The Finance, HR and Administrative Manager will highly contribute to this transition.

Financial Responsibilities

• Support the effective internal control of the operational budget and, in collaboration with the Project Managers, develop the annual budget. Monitor, analyze, and report on monthly expenditures. Provide recommendations and advise on resource reallocation during budget reviews and updates.
• Provide overall financial planning support to the Head of Support Services, offering guidance on financial spending strategies and providing accurate financial forecasts for projects on a regular basis.
• Offer inputs for budget development and provide overarching financial management support to budget holders, ensuring efficient financial practices.
• Prepare the financial reports for donors and to HQ and lead on the audit processes
• Constantly review the integrity and robustness of financial procedures, identify potential mismanagement, and recommend corrective actions to minimize losses.
• Continuously train and mentor finance staff to build capacity within the EF office, ensuring financial competencies are developed.
• Oversee transparent and effective relationships with banks and financial institutions, negotiating agreements favorable to EF and its beneficiaries.
• Monitor and regulate cash flow, liquidity management, bank transactions, transfers, and other personnel involved, ensuring adherence to internal controls.
• Ensure accounting records, accounting monthly closure and all accounting documentation are timely submitted to HQ and in line with EF procedures.
• Ensure all necessary agreements, permits, and licenses required for EF’s operations (including VAT exemptions, where applicable) are in place and stay updated on national administrative rules and regulations impacting EF activities.

HR Responsibilities

• Lead the national recruitment process (for both employment and service contracts), including the planning, organizing, and supervision of recruitment activities in coordination with the HR company.
• Ensure that the onboarding process for new staff members is implemented for a smooth integration, including briefings on EF operations and office life.
• Ensure proper coordination between headquarters' HR policies and field HR policies
• Work in collaboration with the HR officer and the Head of Support Service on the development of internal regulations.
• Conduct salary benchmarking, identify the need for adjustments to the salary grid, and collaborate with the Head of Support Services to define compensation packages and salary policies.
• Oversee all HR-related communications and serve as the interface between the staff and the coordination, addressing any employee grievances or dissatisfaction.
• Ensure compliance with all legal obligations related to HR matters, proposing, developing, updating, and implementing HR policies, particularly in the areas of skills management and training.
• Contribute to initiatives aimed at improving the quality of life in the workplace.
• Take responsibility for preparing the payroll for all staff on a monthly basis.

Management and Coordination Responsibilities

• Lead the management of the administrative, HR and financial unit, ensuring smooth operations.
• Contribute to the Support Services Unit implementation in line with HQ global strategy by ensuring a smooth transition to the pooled Support Services from project integrated support services.
• Maintain a network with other organizations on finance, HR, and administration-related topics, and ensure proactive communication with all relevant stakeholders.
• Share and coordinate administrative and financial information with the Program Managers and other staff, attending any relevant internal coordination meetings.
• Develop and implement a Financial Capacity Building plan for the projects and finance teams.
• Liaise with donors and government officials, particularly on issues related to compliance, registration, and audits.
• Ensure timely communication with the Head of Support Services, the Project Managers regarding all financial and HR-related issues.