Ref.
2024/ESTDRIJPO/11971
Job offer type
Field staff jobs
Type of contract
Fixed-term contract (CDD)
Activity sectors
Género, derechos y modernización del Estado ; Democratic governance ; Political Affairs
Deadline date
2024/10/10 00:00
Contract
Wage portage
Duration
25 to 26 months
EU Support to democratic reform in Jordan - Programme Officer (M/W)
Département Gouvernance - GOUV > Pôle Migration, Genre et Droits Humains
Published on : 2024/10/01
NORTH AFRICA / MIDDLE EAST
JORDAN
Mission description
Mission description
The project officer (PO) is responsible for day to day operational and technical implementation of the project. He/she will support project management in the reporting process. He/she is responsible for supporting activities focused on planning and steering of activities, organizing events, preparation of procurement documents, drafting minutes, drafting reports, organizing logistics of activities, supporting the implementation of the MEAL plan and the Communication plan, provide support to grant partners and proper follow up of activities, deliverables and reports as well as organizing events and preparation of procurement documents in close coordination with the EF support services. The PO will also support in project reviews and monthly reviews.
The PO’s main responsibilities are the following (but not limited to):
Project Management & Administration
· Support in data collection \ and documents’ preparation for steering and monitoring exercises including; monthly reporting, project reviews and capitalization.
· Drafting minutes of meetings for all formal and informal meetings including steering committee, technical coordination meetings, etc.
· Archive all project documents and deliverables and ensure that the database on Wimi is regularly updated with finalized documents.
· Provide support to the implementation of the MEAL plan and the Communication plan.
· Support the implementation of EF activities under the project.
Grant Management
· Support project management in the monitoring of grant implementation including the timely submission of reports, review of reports, replying to inquiries, etc.
· Coordinate with grant partners on their workplan and timeline, ensure all activities are regularly uploaded on project calendar.
Logistics & Procurement
· Support the Deputy Programme Manager in the preparation and monitoring of procurement requirements and documentation including but not limited to; identifying needs, preparation of purchase orders, identifying resources, preparation of ToRs, etc in coordination with the EF support services.
· Support the DPM in the organization of activities and events for the project including but not limited to; drafting of documents and presentations, printing, logistical support before and during events, sending invitations, confirmations, etc in coordination with the EF support services
· Support in organizing missions to Amman or France including preparation of agendas, booking meetings, updating calendar, etc.
· Prepare the project procurement plan in coordination with management.
· Monitor and track the delivery of supplies ensuring that they meet specifications.
· Archiving all supporting documents to the project workspace on Wimi.
· Liaise with logistics and finance department to coordinate the purchases and expenditures as required for activities implementation
Additional:
· Ensure that all project invoices and receipts are in order, coordinate with the finance department on timely payments, and follow up monthly financial reporting requirements.
· Any additional tasks requested by management.
Project or context description
Presentation of Expertise France
Expertise France is the French international technical assistance agency, created from the merger of the six main French public implementing agencies on 1 January 2015, in order to enhance capacities to mobilize technical expertise, making it possible to address the growing needs of emerging and developing countries more effectively. Under the joint supervision of the Ministry of Foreign Affairs and International Development and the Ministry of Economy, Expertise France aims at participating in French cooperation and development aid through a wide range of interventions in areas such as sustainable development, economic development, public finances, governance and human rights, social protection and employment, health, and issues of stability, safety and security.
Expertise France is accredited by the European Commission for delegated management (the ‘six pillars’ audit), which means it can be awarded indirect management of projects and guarantees EF’s capacity to successfully implement activities and projects with which it is entrusted, and ensure efficient distribution of administrative and financial management tasks.
Presentation of the project
Expertise France signed an agreement with the European Union Delegation to Jordan to support democratic reforms and processes in Jordan. This action seeks to consolidate the progress achieved by the EU Support to Jordan Democratic Institutions and Development (EU-JDID) programme and builds on opportunities arising from the reforms proposed by the Jordanian “Royal Committee to Modernise the Political System” regarding constitutional reform and changes in political parties’ law and electoral law.
The overall objective of this programme is to promote a more participatory, inclusive and accountable democratic process.
The specific objective(s) of this programme are:
1. To ensure young men and women meaningful participation in democratic life
2. To support political parties in creating an enabling environment for increased participation of and responsiveness to diverse groups
3. To support the House of Representatives in exercising its core parliamentary functions with greater professionalism, effectiveness, inclusivity and accountability
The expected results of this project are:
Under SO1:
· Young community leaders (men and women) are supported to drive change that is relevant to their communities
· Politically active youth within parties are empowered to become influential decision-makers within their political parties
· Women and youth MPs are supported to exercise their mandates fully
· Cross-cutting media outputs: Civic and political participation is promoted through media outlets
Under SO2:
· Enhanced capacity and know-How of political parties to develop professional and programme-based institutions
· Enhanced capacity of institutions (MoPPA and IEC) to effectively oversee political parties' registration and finance and engagement with the government
· Political parties engage in pre and post-election dialogue with other political actors
Under SO3:
· The HoR Secretariat is assisted to meet the needs of MPs and parliamentary blocs
· The HoR is supported to carry out more robust and inclusive financial and budget oversight
· The HoR is supported to carry out more robust and inclusive policy and legislative oversight
· The HoR is assisted to strengthen its outreach particularly towards women and youth
· Cross-cutting output: Media outlets participate to the democratic process
The project will be managed by Expertise France who will sign a delegation agreement with the EUD. For the implementation of its action, EF will rely on the support of the following implementing partners through grant contracts:
ü The Netherlands Institute for Multiparty democracy (NIMD): implementation of actions to contribute to achieving SO1 and SO2
ü Westminster Foundation for Democracy (WFD): implementation of actions to contribute to achieving SO3
ü Canal France International (CFI): implementation of actions to achieve cross cutting outputs with media.
Required profile
Required profile
Education / qualification:
· University degree in International Relations, International cooperation, Political/Social sciences, or any relevant topic.
· Excellent command of English and Arabic (written and spoken). Knowledge of French would be an asset.
Professional experience
· At least 5 years of general experience in the sector of development cooperation.
· Minimum 5 years proven experience in operation of international donor’s programs/projects fostering democratic participation, democratic reforms or any relevant topic for this project.
· Good working knowledge of European Commission procedures required.
· Excellent knowledge of ICT technologies and proficiency in all areas of Microsoft Office.
Additional skills required:
· Capacity to handle pressure and adapt to changing situations and contexts.
· Result-oriented with the ability to multitask and adjust priorities in a fast-paced working environment to adhere to strict deadlines, and maintain attention to detail.
· Ability to work under stress, independently and respectful team player.
· Ability to work with partners, civil society organizations, public and private services providers, and public authorities.
· Solution-oriented, dynamic and flexible.
Additional information
Type of contract: Work contract
Location: The position is based in Amman, Jordan (EF local office). Field missions in regions are foreseen.
Application requirements: An updated CV and a motivation letter explaining how the candidate’s experience and profile match the project’s needs.
Application deadline: October 9th 2024
Deadline for application : 2024/10/10 00:00
Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities :
- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.