Under the supervision of the Project Leader and with guidance from the Financial and Administrative Manager, the Project Assistant plays a pivotal role in supporting the operational management of the DRREALL-TA project. She/he is responsible for the following tasks:

Administrative support:

• Maintain and update databases relevant to project management, including information on local stakeholders, providers, and partners’ focal points.
• Contribute to administrative, financial, and human resources tasks, including processing with service providers, budget monitoring for mission organization, and controlling travel costs
• Handle the indexing, filing, and archiving of documents associated with project expenses.
• Sending out meeting minutes, preparing the agenda, obtaining participation confirmations, etc
• Support the organization of project Steering Committee meetings and Technical Working Group meetings

Procurement support

• Update the Procurement Plan, in close relationship with the Operations Officer
• Assist the Operations Officer in identifiying potential venues for all project activities (mainly hotels)
• Ensure, in close cooperation with the Project Leader, that all the established contracts comply with the project procedures; and if needed conduct procurement procedures for contracts that exceed the commitment thresholds of the simplified commitment procedure authorised by EF.

Financial support

• Support the processing and monitoring of payments to external supplier and experts, including follow-up, sending reminders, administrative registration, asking for invoices and/or supporting documents to be revised when necessary, etc.
• Assist in the collection and verification of supporting accounting documents and prepare for payment following Expertise France's procedures.
• Ensure daily financial monitoring and recording of the project expenses using EF tools and following EF’s procedures.
• Support the Project Leader in the preparation of monthly budget monitoring and forecasting reports.
• Actively participate in audits.

Logistic support

• Assist Operations Officer with logistics for PMO team missions (including experts) by arranging travels, handling visa or administrative formalities (MSC and MO), and preparing administrative aspects in line with Expertise France's procedures.
• Organize logistical aspects of trips abroad (study visits), including various reservations, transportation, and managing required administrative procedures.

Communications and documentary activities

• Share communication on the project on social networks (contents developped by the Communication Expert)
• Edit project reports, documents, etc
• Support in preparing power point presentations and event materials (if necessary)