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Ref.
2024/GMOCR/11577

Job offer type
Field staff jobs

Type of contract
CDDU

Deadline date
2024/08/31 12:04

Duration
12 months

Mission description

Reporting to the Senior Manager, Grants, Finance and Administration, in her/his respective functions, the Grants Management Officer, works in close horizontal collaboration with the members of the RESEMBID team to ensure the optimal capability of the RESEMBID Programme in the key areas of grant, contract management and compliance, and institutional performance management, including programmatic results.

The role represents a key contribution to ensuring the achievement of the programmatic results of RESEMBID. Accordingly, the incumbent adopts a whole-of-team, cross-cutting outlook, avoiding a narrow, vertical or siloed approach.

Key responsibilities

1) Contract and financial management

·       Supports the Senior Manager, Grants, Finance and Administration in ensuring policy-compliant implementation of grant management activities from programming to contract closure

·       Monitors and documents grant contract and procurement processes to assure full compliance with the applicable policies, procedures, and regulations; Reviews and contribute to the improvement of grants management provides and procurement systems and tools

·       Reviews annual and interim financial reports against the respective forecast of expenditures and assess whether on time and on budget

·       Collects and analyses information emanating from projects, including but not limited to, financial reports and performance; periodic feedback to team, including troubleshooting, on a structured and ongoing basis

·       Maintains and update the grant management filing and information system, ensuring that information is easily accessible to the team as well as to all relevant partners and stakeholders

·       Supports the team in conducting meetings with the implementing partners to ensure that all terms/conditions of the contract are understood

·       Maintains and updates the information on grant management on the RESEMBID website

·       Ensures the proper presentation and recordkeeping of accurate and complete supporting information for the Programme’s audit purposes

·       Possessing and applying an understanding of RESEMBID grant and service, ensures critically important compliance with Expertise France and European Union requirements

 

 

2) Finance, administration and logistical support

If required for operational continuity, from time to time the incumbent may be called upon to provide support to the Unit and the team on finance, logistical and office operational needs.

Project or context description

The Resilience, Sustainable Energy, and Marine Biodiversity Programme for Caribbean Overseas Countries and Territories (hereinafter: the Programme) is a €40M Programme financed by European Union (EU) and implemented by Expertise France (EF). The Prime Minister of Sint Maarten currently performs the role of Regional Authorising Officer (RAO) for the Programme.

 The Programme is being implemented in twelve Caribbean Overseas Countries and Territories (OCTs):

  • ·       Aruba, Bonaire, Curaçao, Saba, Sint Eustatius, Sint Maarten
  • ·       Anguilla, British Virgin Islands, Cayman Islands, Montserrat, Turks and Caicos Islands
  • ·       Saint-Barthélemy

 The Programme has been under implementation since 2019 and has achieved a portfolio of 47 projects valued at €22.4M, representing approximately a 90% approval rate on programmable funds. With a portfolio of 47 projects, RESEMBID will in the long-term, contribute to the environmentally sustainable human development of the 12 OCTs by realising the following outcomes linked to three priority focus areas:

1)    Marine Biodiversity – improving protection and sustainable management of the marine biodiversity of the OCTs. This focus area aims to protect and conserve the marine ecosystems of the 12 OCTs. To do this RESEMBID is working with the OCT governments and their stakeholders to implement projects in five areas – marine ecosystem conservation; sustainable fisheries; marine protected areas management; sustainable finance and the blue economy; and environmental education.

2)    Resilience – helping Caribbean OCTs to adapt to extreme and recurrent natural events. Capacity to cope with the effects of major natural extreme events is limited in the OCTs, and in this regard, there is a need to reduce structural vulnerability and increase the resilience of economic infrastructure and fragile coastal ecosystems to extreme recurrent natural events. Capacity development in this area continues to be necessary and strategically critical.

3)    Sustainable Energy - The RESEMBID Programme seeks to support the OCTs strengthening the delivery of resilient energy services to their populations. This means increased capability of the people to use and maintain innovative technologies, whilst contributing to low carbon development locally and regionally. RESEMIBD, provides substantive technical assistance through a myriad of channels including the provision of technical training in energy efficiency and renewable energy, the commissioning of feasibility studies and subsequent pilot and proof-of-concept projects in-country.

 Great emphasis is given to OCT ownership, embracing a participatory approach in the design and management of the project portfolio, and ensuring the close substantive involvement from the outset of all relevant stakeholders (beneficiaries, civil society, private sector, funding institutions, among others).

 The RESEMBID team is composed principally of staff based on Sint Maarten, as well as individuals outposted in the Caribbean and backstopping the team from Paris Headquarters.

Required profile

  • Minimum a Bachelor’s degree in finance, social sciences, international development, or any other related field.
  • Minimum of three years of experience working in the field of grant and/or financial management in a development organisation.
  • Practical experience or knowledge of project cycle management, monitoring, evaluation and learning is desirable.
  • Knowledge of European Union and Expertise France procedures an asset.
  • Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and meet deadlines.
  • Ability to synthesize complex information and communicate it effectively to diverse audiences.

·       Strong background in Microsoft Office, notably Excel, Teams, SharePoint, Word and PowerPoint. The ability to manage databases an asset.

·       Excellent written and oral communication skills in English, including communication in a cross-cultural setting

  • Strong attention to detail; organisational and time management skills

Deadline for application : 2024/08/31 12:04

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

  • democratic, economic and financial governance;
  • security and stability of countries in crisis/post-crisis situations;
  • sustainable development;
  • strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, Expertise France focuses its action towards France’s solidarity policy, influence and economic diplomacy.

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