The role of the Key Expert will be to support and reinforce the capacity of the authorities of Cyprus to coordinate, manage and implement the Project “Reforming, developing, and enhancing the civil protection system”. The Key Expert will be responsible for the overall coordination for the programming (development/adjustment of plan of actions), the quality control of the work undertaken and the successful implementation of the Project’s activities (expertise, technical support, drafting and finalisation of concept notes for each output, mobilisation of experts, organise meetings of the respective working groups, organise workshop and seminars, draft minutes and reports, review of the reports, contribute to the elaboration of the inception, progress and final reports, as appropriate). He/She will also provide direct advice notably in the form of fact-findings and analytical reports containing proposal for actions, and preparation and deployment of workshop and other similar activities.

The Key Expert will work in close cooperation with the other project experts and the Local Management Team and he/she will coordinate with the Expertise France Project coordinator for the contacts and reporting to DG REFORM. The Key Expert will be supported in his/her work by Expertise France Management Teams in Paris and Athens.

Deliverables

The expert is responsible for ensuring the delivery of the following Project outputs as described in the Description of the Action:

Output 4: Needs analysis report

Output 5: Report on good practices for civil protection

Output 6:  Gap analysis report and recommendations for the establishment and operation of a national civil protection mechanism

Output 8: Interagency cooperation protocols

Output 13: Recommendations for early warning system infrastructure and communication channels protocols (Early warning campaigns)

Output 14: Communication and management plan

For the elaboration of the above deliverables the expert receives the support of other Project experts, as needed. The expert provides also inputs to the outputs delivered by the other Project experts, in areas related to the above outputs.

Also, the expert holds responsibility for the production of the final outputs with which s/he is directly assigned, as detailed in the respective output concept notes (point 1 below). The concept notes are produced on a regular basis during the implementation of the project and will serve as basis to further define the deliverable of the Key expert to be produced during the lifecycle of the project.

In addition, the expert shall produce:

1.       Concept notes for each of the outputs, clearly indicating the type of support, timeframe, content of the deliverable(s) and expert inputs (as and if appropriate)

2.      Mission plans for international and local experts as appropriate, and review of experts’ mission reports before submission to Expertise France

3.       Coordination Meetings – External (CME) agendas, documentation (when needed) and reports

4.       Working group meetings agendas, documentation, and reports

5.       Ad-hoc meetings documentation and reports

6.       Workshops, seminars and study visits documentation and reports

7.       Technical inputs for the Inception Report, Progress Reports, and the Final Report of the project

All deliverables shall be submitted using the templates provided by Expertise France.