Under the supervision of the Western Africa Coordinator, the Deputy Coordinator will work daily with the entire joint project team, frequently interacting with the PMU team. The Deputy Coordinator will support the implementation of activities formulated by long-term experts, manage the contracting of expertise and its implementation, and serve as the liaison with the head office for referrals to safety and geographic departments.

The Deputy Coordinator for the Western African Hub will be based in Dakar and will occasionally travel to selected countries in the region, in accordance with Expertise France's security protocols and procedures.

The Deputy Coordinator will be responsible for the following tasks:

Overall project management:

• Supports the Regional Coordinator in the harmonization and implementation of execution and reporting procedures for all activities, implements the framework and proposes shared tools and procedures;
• Supports the Regional Coordinator in the consolidation of the planning of activities and regional resources, as well as the annual budget for all national and regional project activities under his/her mandate;
• Actively participates in the drafting and transmission of contractual reports to donors (narrative and financial);
• Participates in the organization of and attends project steering committees, in collaboration with the Regional Coordinator
• Transmits useful data for project monitoring and evaluation
• Oversees the day-to-day work carried out by the logistics assistant, including monitoring the driver's schedule and travel charts, and maintaining the inventory of office furniture and equipment
• Ensures that purchase invoices are approved for exemption on behalf of suppliers
• Stays informed of changes in EU and EF procedures and attending any necessary training courses

Administrative Management:

• Manages the administration of contracts linked to the operational implementation of projects
• Supervises the drafting and implementation of short-term expert contracts
• Manages the monitoring table for short-term expertise contracts
• Monitors compliance with specifications/contracts, anticipates and manages project-related risks and developments, and alerts management if necessary;
• Drafts and/or supervising the execution of framework contracts signed as part of the project
• Supports and supervising project purchases
• Supervises with documentary research
• Manages of calls for tender and public contracts/subsidies
• Manages expertise and service contracts
• Supervises and publishes job offers and calls for experts
• Verifies service providers using the internal compliance tool

Financial management:

• Ensures the conformity of expense vouchers at headquarters, field, and/or partner vouchers, invoices, and reimbursements related to expert missions,
• Supervises payments and monitors advances and their balances
• Contributes to the preparation of financial reports for donors (consolidation of Western African Hub expenses), internal accounting, and budgeting exercises (closing, etc.) in collaboration with project managers and administrative and financial project managers
• Supports the preparation and conduct of audits, in liaison with project managers, administrative and financial project managers, and the project financial officer
• Manages and consolidates field cash and bank journals
• Keeps existing management charts up to date
• Manages ongoing commitments (grant agreements, contracts, and agreements)