Expertise France (EF) is looking for a Project Officer based in Baghdad to implement the Iraq Archives Project, which aims to safeguard and valorize the film and audiovisual archives held by the Leading Committee for the Iraqi Visual Memory. 

Under the responsibility of the head office of Expertise France in Paris (Heritage and Culture division from the Sustainable and Inclusive Economy Department), the Project Officer ensures the overall coordination and operational implementation of the project activities. Based in Baghdad, he/she will be responsible for the supervision and coordination of the project in close collaboration with a senior expert as well as short-term experts. He/she will also work closely with the project manager following the project from Paris headquarters team. 

The main responsibilities of the position, and the core competencies required include:

1/ Operational management
•    Represent Expertise France locally with the project’s institutional partners;
•    Coordinate the overall project activities; 
•    Ensure the coherence of the programming of activities in relation to the contractual objectives of the project, in relation with EF headquarters;
•    Coordinates the implementation of the activities and the respect of the operational planning and calendar;
•    Coordinates contractual reporting to the donor: ensure the follow-up of deliverables, participates in the preparation of the financial report;
•    Write terms of reference (TOR) for the experts mobilized in close collaboration with the senior expert and manage the related consultancy assignments; 
•    Ensure quality control of project deliverables.

2/ Management of the professionals trained in the assessment and inventory of archive collections as well as the cleaning, repairing, digitizing, and digital restoration of archives
•    Supervise and accompany the professionals who will be trained in the framework of the project with the support of INA (the French National Institut for Audiovisual) and the senior expert;
•    Participate in the assessment of the trainees’ progresses;
•    Be the point of contact for the trainees during the entire program;
•    Participate in the creation and updating of the archive database, the restoration and digitization of archives.

3/ Administrative and financial reporting
•    Monitor the project budget in close collaboration with the project manager based in Paris;
•    Ensures consistency between budgetary and operational planning;
•    Regularly reviews the commitments, disbursements and budget forecasts for EF;
•    Conduct in collaboration with the project manager in Paris the internal reporting on the project: financial monitoring, forecasts and budget closure;
•    Follow-up of human ressources (timesheets, invoicing, etc.).

4/ Institutional and partner relations, governance and reporting
•    Contribute to the proper conduct of institutional relations with partners and stakeholders in line with the project's objectives; 
•    Ensure the proper circulation of information related to the project and integrate each player in a relevant and balanced way, according to their respective roles; 
•    Organize and facilitate Steering Committee (COPIL) meetings, and ensure that these governance bodies are as constructive and effective as possible in achieving project results. 

5/ Managing communication / project visibility
•    Represent EF in events;
•    Participate in the elaboration and implementation of the communication strategy to promote the project.