Ref.
2024/SLJAFA/11085
Job offer type
Field staff jobs
Type of contract
Fixed-term contract (CDD)
Activity sectors
Urban development ; Sustainable development ; Administration ; Financial affairs
Deadline date
15/05/2024 23:55
Contract
Wage portage
Duration
12 months
Sri Lanka - Junior Administrative & Finance Assistant (M/W)
Département Développement durable - DD > Développement Urbain et Economie circulaire
Published on : 22/04/2024
ASIE
SRI LANKA
COLOMBO
Mission description
The position is part of the Colombo-based Implementation Team, which is responsible for: (i) defining and implementing the intervention strategy; (ii) overall project coordination and monitoring; (iii) stakeholder’s information and consultation; and (iv) the administrative and financial management of the project.
The Junior Administrative & Finance Assistant will be part of the team based in Colombo. S/he will assist the Administration and Finance Manager (AFM) in managing the financial, procurement, logistics and all other administrative processes of the project.
Indicative Tasks to be carried out are:
Finance
- Assist in management of finances of the Project Office and Staff
- Support the AFM in managing the budget of the full project.
- Preparing budgets for the various activities of the project in liaison with the AFM and technical experts.
- Assist in preparing financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements as required.
- Support the organizational cash flow and forecasting as required.
- Maintain a robust contracts management and financial management/ reporting system with a main focus on service providers to the project.
- Effectively communicate and present critical financial matters to the AFM
- Managing petty cash and bank account related tasks (reporting, payments…)
- And any other related activities.
Administration
- Assist in the procurement process by liaising with vendors, obtaining price quotations and ensuring compliance with procurement policies
- Follow up with the purchase orders, delivery notes
- Support to maintain a detailed record of procurement activities including contracts, invoices and receipts.
- Support the team in logistical arrangements for project events and activities
- Travel arrangements – ticket booking, mission orders for external staff
- Coordinate with local travel arrangements as needed on activities
- Coordinate and assist in the annual audit process, liaise with internal/external auditors.
- Assist in the administrative functions as well as facilities to ensure efficient and consistent operations of the office.
- Together with the AFM, ensure registration requirements are kept current at all times and file statutory returns and renewals.
- Timely procurement of office material as well as any materials required for events or projects handed directly by the Project Office.
- Oversee and maintain office inventory management .
- And any other related activities.
Project or context description
Expertise France (EF) is France’s public agency and interministerial actor in charge of international technical cooperation, the second-largest in Europe. As a subsidiary of Agence Française de Développement Group (AFD Group), it designs and implements projects that sustainably strengthen public policies in developing and emerging countries. Expertise France works in key areas of development: governance, security, climate change, health, education, and more. Alongside its partners, it contributes to achieving the Sustainable Development Goals (SDGs).
The EU Green Recovery Facility (the Facility) is a four-year intervention funded by the European Union (EU) and implemented by Expertise France. It seeks to use the current economic crisis as an opportunity to support Sri Lanka towards a more sustainable growth trajectory. The ultimate goal entails achieving a green (and blue) economy that is circular, carbon neutral, and socially inclusive; which, not only, would be more respectful of biodiversity resources and socio-economic/demographic context, but would also provide much needed macroeconomic stability.
In this context, the facility harnesses policy experiences and knowledge from the EU (e.g. the European Green Deal), along national and regional ones, to contribute to the green recovery (medium term) and transition (long term) of the Sri-Lankan economy and society.
The Facility specifically supports the mainstreaming of green economy (GE) challenges and objectives in the Sri Lankan policy landscape, as well as the facilitation of bringing GE policy to action by contributing to the following specific objectives:
- · SO1: Support the development and implementation of inclusive national green, blue and sustainable public policies, with participation of women and men in all their diversity.
- · SO2: Improve the business and investment climate in view of promoting an inclusive circular economy (both green and blue).
- · SO3: Increase accessibility and availability to green and sustainable finance.
The primary direct beneficiaries of the Facility are public institutions. Other direct beneficiaries include the private sector, financial institutions, and civil society.
The EU Green Recovery Facility, which started in Q2 2023 is the first bilateral project to be implemented by Expertise France in Sri Lanka.
Required profile
Education
- A certificate in accounting, finance, management, administration or any other equivalent qualification.
- A degree in a similar field will be a strong asset.
Proven Experience
- · Minimum 2 years of overall professional experience in a reputable organization in a similar capacity.
- · Experience in taking responsibility for the quality and content of financial data, reporting and audit coordination will be a strong asset.
- · Experience in procurement will be a strong asset.
- · Experience having worked with Development Partners, multinational companies and/or INGOs will be an asset.
Qualification and skills
- · Knowledge of the mechanisms and procedures of Expertise France, the European Union and/or other international organisations would be an asset.
- · English (level B2 minimum of the Common European Framework of Reference for Languages or equivalent) skills is a requirement
- · French (level B1 minimum) is an asset.
- · Good Sinhala or Tamil language skills are expected.
- · Tech savvy will be an asset.
- · Excellent command of the Office package, in particular Excel and other office software.
- · Good communication skills.
- · Personal qualities of patience, reliability and dedication to the mission of the organization/project.
- · Strong sense of judgement and good time management.
- · Initiative and self-motivation.
- · High personal integrity and professionalism
Additional information
Form of contract:
- · Full-time
- · Wage portage
Estimated start date: 15/07/2024
Remuneration: based on profile
Location: Expertise France’s offices at the centre of Colombo
Deadline to apply: 15/05/2024 11:59pm (Paris time)
Expertise France reserves the right to select a candidate before this date.
To apply, please send your resume (max. 5 pages) and cover letter (max. 2 pages) via the link below.
Incomplete applications will not be considered
Deadline for application : 15/05/2024 23:55
Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:
- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.
In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.
With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, Expertise France focuses its action towards France’s solidarity policy, influence and economic diplomacy.