The national Administrative and Financial Manager will be in charge of the financial and administrative management of the project in the countries of implementation. More specifically, he/she will be in charge of managing the projects finances and contracts as well as the implementation of grants for civil society organizations and will be trained to Expertise France internal procedures and French public procurement rules applicable to the project. 

The Administrative and Financial Manager will have the following missions: 

Financial Management:

• Ensure budget planning and budget monitoring of the project;
• Ensure the daily accounting treatment (editing, checking of accounting documents, etc.);
• Record transaction in cash and bank books;
• Ensure the indexing and archiving of administrative and financial documents;
• Verify the supporting documents, accompanying the payment files;
• Manage and monitor expenses, including those of the local bank account (filing of documents, posting and entry of accounts, table of expenses, etc...);
• Make payments to service providers, experts and grant beneficiaries according to applicable contracts and through Expertise France’s payment software;
• Monitor the financial implementation of the grants through financial reporting;
• Monitor and manage the reception of funds from the donor;
• Prepare financial reports, including monthly internal reports and biannual donor reports;
• Prepare financial closure and audits;
• Prepare the dispatch of administrative financial archives to EF headquarters.

Administrative Management:

• Implement the administrative management linked to activities such as the organization of events, trainings, meetings, mobilisation of experts, implementation of grants (the project includes two grants of a total amount of 400k€):
  • Identify and apply the relevant procurement procedure (collect quotes, publish calls/tenders, implement bid-evaluation, etc.); prepare the project’s procurement plan; identify, monitor and mitigate contractual risks;
  • Draft contracts, and potential amendments; follow signature processes;
  • Follow up on administrative documentation (due diligence, timesheets, per diem, etc.);
  • Monitor the implementation of contracts, including the financial implementation of grants;
  • Issue provisional and final acceptance of services and grants;
  • Upload the data and documentation in Expertise France’s project management tools.
• Assist the project team in completing administrative tasks, when needed (emails, letters, preparation of documents for meetings, dashboards, minutes of meetings, formatting documents, drafting power point presentations, etc...).