Endorsement of Accounting Entries (20%)

In order to ensure that the Financial Analysis, a core part of the Finance Officer job description is done based on correct and coherent accounting entries, including the Budgeting, Budget Monitoring and Financial Reporting, the incumbent will:

Ø  Ensure that the accounting journals and cash flow journals of the projects in the match each other at the end of the month

Ø  Ensure that expenses are correctly recorded in the accounts: names, accounting codes, cost accounting codes, lettering, exchange rates, etc. during the month end accountancy closure

Ø  Review the list of payment orders for correct payment processing in the absence of the RAF

Ø  Participates, under the supervision of the RAF, in the closing of accounts, namely the annual closure which requires a tracking of the unclosed advances and prepaid expenses

Financial Management (70%)

The selected candidate will:

Ø  Prepare and monitor financial follow-up according to Expertise France's established format of EF’s project in the country

Ø  Check monthly the financial monitoring (expenditure allocation, consumption, forecasts, etc.) of projects in conjunction with project managers and recommend any corrective measure if needed

Ø  Support project managers in completing their monthly financial forecasts

Ø  In liaison with the RAF, prepare internal and external (donor) reports for projects in his/her portfolio.

Ø  Prepare monthly and semi-annual budgets for projects in conjunction with the RAF (initial budget, revised budget and landing forecasts)

Ø  Act as a focal point for the Quarterly Cost Allocation Key in order to distribute the core costs among the projects

Ø  Coordinate the Financial Exercises of the agency including the Initial Financial Planning (BI), Revised Budget and Forecasting

Internal Control, Compliance & Quality Assurance (10%)

Ø  Implements internal control measures within projects (transmission of procedures, monitoring of their appropriation, participation in the improvement of operational practices in terms of financial accounting, etc.).

Ø  Ensures compliance with the accounting and financial document soft archiving policy

Ø  Act as a focal point vis a vis the internal audit department as well as for the project related audits

In view of the functions performed by the candidate and the capacity-building work carried out within the Administration, Accounting and Finance division, this job description is not exhaustive and may evolve according to the directions of the Head of the Department.

The Finance Officer will be working under the supervision of the RAF in Kyiv. He/she will ensure the efficient and proper management of the financial functions above mentioned along with the compliance and quality control.