Expertise France is looking for a Capacity Building Manager to support the VET4JOB2 Programme implementation by coordinating the design, implementation and monitoring of capacity building activities.

The Capacity Building Manager will be based in the EF Ankara Office, with frequent travel to the 12 Programme provinces where the activities will be implemented.

THE ROLE:

• Type of contract: Full-time
• Estimated assignment period: From 01/04/2024 to 01/12/2028 (56 months)
• Location: Ankara, with frequent travel to other provinces of implementation
• Starting date: 1 April 2024
• Reports to: Team Leader
• Line management of: Social Cohesion Expert, Event Manager, VET Material and Technology Expert Programme Assistant, Local Capacity Building Experts

Under the supervision of the Team Leader and with the close cooperation with the Social Cohesion Expert, Event Manager, VET Material and Technology Expert, the Capacity-Building Manager will be responsible for overseeing all capacity-building related activities, from identification of needs to training implementation (output 2.1 of the project), as well as for overseeing and managing all outreach activities (output 1.1 of the project).

The main tasks of the Capacity-Building Manager will be as follows:

Management of capacity-building activities:

·       Ensure that capacity-building activities are conducted in a quality and timely manner so as to achieve the expected results, by providing strategic guidance to local programme implementation teams

·       Oversee the development of the capacity-building strategy and the implementation of capacity-building activities

·       Prepare and deliver detailed workplans and contents related to capacity-building activities

·       Prepare budget forecasts for capacity-building activities, monitor expenditures on the allocated budget (dedicated budget lines), and flag/report any deviation to the Team Leader and Deputy Team Leader

·       Organize and coordinate capacity-building activities within VTCs, from identification of training needs to monitoring of the training programme implementation

·       Coordinate and provide technical inputs in designing, implementing and reporting of training programmes

·       Oversee the development and implementation of models for strengthening VTC-Workplace partnership

·       Provide guidance and feedback as needed to VTCs and workplaces to improve their partnership 

·       Provide input when/if needed for capacity building activities to be conducted in ADUVETs by the implementing partner, and ensure quality

·       Organize and coordinate central-level capacity-building activities

·       Set a system including tools to conduct local-level capacity-building activities and provide necessary guidance to local staff (VTC management personnel)

·       Provide input for small-scale rehabilitation and machinery/equipment support to improve social and learning environment of VTCs and workplaces.

·       Monitor training and capacity-building programmes to be implemented

·       Ensure the provision of technical expertise relevant to accomplishing the capacity-building activities, by developing terms of reference for short term experts, overseeing their contractualisation and deployment, and supervising their work to ensure their delivery of satisfactory and timely results

·       Support the local capacity-building experts in the overall activity management in terms of planning and

implementation and in managing different stakeholders

Management of outreach activities:

·       Ensure that outreach activities are conducted in a quality and timely manner so as to achieve the expected results, by providing strategic guidance to local programme implementation teams

·       Prepare and deliver detailed workplans and contents for all outreach activities

·       Prepare budget forecasts for outreach activities, monitor expenditures on the allocated budget (dedicated budget lines), and flag/report any deviation to the Team Leader and Deputy Team Leader

·       Review and update the Outreach Strategy and Guidebook

·       In collaboration with the M&E team, oversee and support the development of tools to identify needs and target groups for outreach

·       Upon consultation with the Team Leader, ensure the provision of technical expertise relevant to accomplishing the outreach activities as needed, by developing terms of reference for short-term experts, overseeing on their contractualisation and deployment, and supervising their work to ensure their delivery of satisfactory and timely results

·       Oversee and organise the setup of outreach teams in each target VTC

·       Oversee and organise the training of outreach teams in each region and VTC

·       Review and upgrade the outreach database, in collaboration with the M&E team

·       Oversee and supervise the workplace screening process, in coordination with the M&E team

·       Ensure that workplace and household visits are conducted according to plan and that the required referrals are made

·       Oversee preparation and supervision of grant agreement with ASAM on outreach activities for NEET and also risk prevention measures

Cross-cutting responsibilities:

·       Coordinate and collaborate closely with the Social Cohesion Expert, Event Manager, VET Material and Technology Expert, and Grants and Incentives Expert

·       Coordinate closely with the procurement and logistics team for all procurement needs in relation to the outreach and capacity-building activities, providing them with details workplans and procurement needs ahead of time to ensure timely delivery of required materials and equipment

·       Prepare documentation, archiving, and reporting related to capacity building activities to be conducted

·       Contribute to the knowledge capitalisation and communication activities of EF with regards to VET4JOB capacity building and outreach activities.

·       Any other task as required and requested by the Team Leader.