The position is attached to the Culture and Heritage division (ATCP), within Expertise France's "Sustainable and Inclusive Economy" department.

Reporting line: project leader deployed in Hargeisa, head of the ATCP division at headquarters.

Functional links: Project manager, project assistant and various support services at head office.

The position is based in Hargeisa, with occasional travel to Laas Geel.

Under the supervision of the Project leader based in Somaliland and the head of the ATCP division based in Paris, the Administrative & Financial Manager will assist the Project leader in the overall management and monitoring of the project's implementation. 

This is Expertise France's first project in Somaliland, so there are major administrative and financial issues involved in setting up our project team (opening a cash office, setting up the office, etc.). This position therefore requires a certain degree of agility on a day-to-day basis.

The following list of tasks is not exhaustive. The project leader will have to work on all these aspects in close coordination with the mission leader, the consultants mobilized by Expertise France and the relevant departments at headquarter when necessary.

PROJECT ADMINISTRATIVE MANAGEMENT 

-       Manage the administrative aspects of files linked to the operational implementation of the project and its activities;

-        Assist with documentary research, manage standard secretarial tasks;

-        Participate in the preparation of calls for tender and public contracts/subsidies where appropriate;

-        Participate in expert recruitment processes;

-        Draw up expertise and service contracts;

-        Verify the compliance of service providers using the internal compliance tool.

PROJECT FINANCIAL MANAGEMENT

-       Manage the opening of a local cash office and associated procedures, in liaison with DAF support services;

-        Monitor project expenditure, and manage commitments and payments in dedicated management IT applications;

-        Verify the conformity of field expenditure vouchers, invoices and reimbursements relating to expert missions, and monitor advances and their balances;

-        Ensure compliance with monthly reporting procedures requested by head office;

-        Prepare or contribute to the preparation of financial reports requested by the donor (consolidation) and internal accounting and budgetary exercises (closing, etc.) in collaboration with the project manager, project assistant, financial support services at head office and the project manager;

-        Support the preparation and conduct of audits, in conjunction with the project manager and financial support departments;

-        Verify and consolidate field cash and bank journals;

-        Keep existing management charts up to date;

-        Verify commitments (grant agreements, contracts and agreements, purchase orders).

SUPPORT AND QUALITY CONTROL / PROJECT MANAGEMENT

-        Support the project manager to ensure compliance with deadlines and overall schedule;

-        Support the project manager in monitoring and respecting technical and financial contractual commitments;

-        Support the project manager in ensuring the quality of deliverables (technical and financial reports, procedures, etc.);

-        Identify risks and propose corrective measures, and pass them on to line management.