Position: Operations Management

Within the Expertise France Shared Support Unit (SSU) in Ukraine, the Finance Officer, based in Kyiv, reports to the Administrative and Financial Manager (RAF). 

He/she has a functional link with the entire SSU administrative, accounting and financial team.

He/she is responsible for the financial monitoring and budgeting of Expertise France projects in Ukraine, as well as for the production of donor reports, accounting closures and project audits.

Missions:

The tasks entrusted to the Finance Officer :

Accounting management

•         Ensures that the accounting journals and cash flow journals of the projects in the project portfolio match each other
•       Ensures that project portfolio expenses are correctly recorded in the accounts (general and cost accounting): names, accounting codes, cost accounting codes, lettering, exchange rates, etc.
•       Prepare list of payment orders in online banking system.
•          Participates, under the supervision of the RAF, in the closing of accounts.
•         Under the supervision of the RAF, ensures compliance with the accounting document archiving policy.

Financial management

•          Ensures that contractual and financial information is available
•      Prepares and monitors financial follow-up according to Expertise France's established format.
•    Checks monthly financial monitoring (expenditure allocation, consumption, forecasts, etc.) of projects in conjunction with project managers
•          Supports project managers in completing their monthly financial reports.
•     In liaison with the RAF, prepares internal and external (donor) reports for projects in his/her portfolio. 
•         Under the supervision of the RAF, prepares and accompanies any audits or controls of projects in the portfolio. 
•      Prepares monthly and semi-annual budgets for projects in conjunction with the RAF (initial budget, revised budget and landing forecasts).

Head office payments

•          Checks supporting documents before processing project payment requests
•          Issue payment orders for project expenditure

Internal control

•       Implements internal control within projects (transmission of procedures, monitoring of their appropriation, participation in the improvement of operational practices in terms of financial accounting, etc.).

Archiving

•          Implements the archiving procedure for Finance files. 

In view of the functions performed by the person concerned and the capacity-building work carried out within the Administration, Accounting and Finance division, this job description is not exhaustive.