Position’s Overall Objective and reporting lines

The Project Manager (PM), is responsible and accountable for the coordination of the three components of the action, and for the operational and financial management of the project and overall achievements. The PM will play a key role in ensuring project coherence, alignment with EF’s global mandate and objectives, and quality project delivery.

He/she manages the project team and experts, subcontractors and ensures the overall quality control, coordination and completion of all activities, achievements and objectives, as well as overall reporting to the Delegation of the European Union in Lebanon.

The PM will work under the supervision of the Head of Unit in Paris. He/she will be based at EF country office in Lebanon and will work in close coordination with EF regional coordinator (Beirut), EF support staff in field and headquarters and project officer based in headquarters (Paris).

The project team on the field will be composed as follows:

EF : key expert on Component 1, key expert on Component 3, a grants officer, a MEAL officer (half-time) and EF support staff at EF country office and a pool of short term experts.

GIZ : two key experts on Component 2, a project coordinator, a project manager (50%), an administrative assistant and a pool of short-term experts.

Key responsibilities include the following (but are not limited to) :

Programme management

·   Overall project management responsibility ensuring timely and quality project delivery, in coordination with implementing partners, and complying with EF’s project management tools and monthly project review cycle

·       Plan, implement and monitor the project’s activities in Lebanon.

·     Coordinate and work with relevant state-level government authorities, local government institutions, civil society organizations and non-governmental organisations in order to ensure the smooth execution of programme activities.

·     Oversee the roll-out of EF’ partners activities throughout Lebanon (Beirut and regions), in accordance with grant agreements;

·       Monitor and advise field staff and partners in project delivery.

·       In association with support staff in Beirut and project officer based in Paris, carry out budget monitoring on a regular basis, including compliance with minimum EF and donor requirements

·    Drive the partnership (consortium) avec GIZ for the implementation of the action: organize and facilitate regular meetings, ensure transfer of information, oversee the correct implementation of activities and ensure the coherence of activities.  

Team Management and supervision of short term experts

·       Provide strong leadership to the project team based in Beirut (Key experts, MEAL officer, grants officer), by setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews

·    Oversight and manage short term expert and/or consultants’ supporting the implementation of the project : supervising the terms of reference (elaborated by the Key Experts) and the deliverables.

·      Determine objectives of project-staff, and follow-up on progress made by staffs towards their assigned objectives and workplan.

·       Evaluate staff yearly based on their assigned objectives and workplan.

·      Liaise with EF security coordinator in Lebanon and headquarters to ensure compliance with security measures and report any incidents regarding security of team and/or experts.

Monitoring, Evaluation and Learning (MEAL)

·     Implement planning and operational and budgetary monitoring tools to analyse (1) the real-time progress of activities, including cross-functional activities such as recruitment, reporting, management, etc.; (2) achievement of logical-framework indicators; and (3) budget expenditures and running balance. – in close coordination with the MEAL officer assigned to the project and the MEAL Coordinator in Paris.

·    Develop and maintain a database of beneficiaries in order to collect and compile detailed information about organizations and individuals supported by the project.

·       Provide general supervision and ensure the monitoring of project implementation with the partners.

·       Launch mid-term and final external evaluations of the project as outlines in the project’s contract.

·    Support the production of strategic recommendations of the project to ensure sustainability, lessons learned and ideas for future interventions.

Project representation and partnership:

·  Participate in coordination and technical meetings representing EF and the project (including partners) in relevant meetings/working groups on relevant topics in Lebanon (Gender thematic group and others).

·       In close coordination with implementing partners, liaise with institutional stakeholder’s (In close coordination with implementing partners, liaise with institutional stakeholder’s (Ministry of Social Affairs, Ministry of Economy, National Council on Lebanese Women, EC) and represent EF and the project.

·       Liaise and build good working relations with the European Union Delegation technical team.

·     In close coordination with EF regional coordinator based in Lebanon, liaise with the French Embassy and the AFD Group to coordinate actions and share information on the project activities.

Reporting

·       Ensure proper and timely narrative donor reporting in compliance with internal and external reporting requirements.

·      Ensure a frequent and systemic reporting to the EU delegation, EF headquarters, and ensuring smooth information channels and frequent updates to institutional stakeholders on the progress made by the project

·       Regular reporting to EF Regional Coordinator and project manager in Paris on project progress as required (monthly reports).