Mission description

Within the "Human Capital and Social Development" department and the "Social Protection and Decent Work" unit, the project coordinator will be responsible for the operational and financial management of the project. S/he will also be responsible for the supervision of a Project Assistant and for the coordination with the Paris-based team.

Duties and Responsibilities (not exhaustive):

Under the supervision and in close collaboration with the Project Manager and the headquarters of Expertise France, the Project Coordinator will be responsible for the following tasks (non-exhaustive list):

Project Management and Co-ordination

·         Supervision and coordination of project assistant and team of short-term experts.

·         Ensure the effective coordination, implementation and monitoring of activities; including ensuring that all activities are running and all deliverables are achieved on time, within budget and in line with EF commitments.

·         Ensure the effective and productive mobilisation of the transversal functions of Expertise France.

·         Co-ordination with Paris office.

Operational and financial management and monitoring

·         Supervise the operational, technical and administrative management of deliverables (deadlines, key milestones, technical content, budget, etc.).

·         Prepare monthly operational and financial reporting to the Project Manager at Expertise France HQ (advancement of the project, dashboard update, financial execution, relations with the beneficiaries, health assessment of the project etc.) in close collaboration with the Project Assistant.

·         Manage the project’s local bank account and/or cash account, and prepare monthly reporting.

·         Ensure proper application of EF tools and procedures allowing the effective management of the technical and financial aspects of the program.

Technical support

·         Provide support with the research of information and documentation related to the project’s objectives and manage the access to information and documentation for the projects.

·         Support elaboration of study visits planning.

Experts recruitments and coordination

·         Lead the recruitment of the team of experts: drafting of terms of reference for short, medium and long-term expert missions; preparing interviews, etc.

·         Coordinate organisation of experts’ work.

Representation

·         Support the Project Manager in the representation of the project, liaison with partners, and preparation of meetings and presentations

·         Support the Project Management in the preparation and animation of workshops

Communication:

·         Co-Definition and implementation of the project’s communication plan; in cooperation with the Project Manager and the EF communication officer;

·         Deployment of communications’ activities linked to the Brussels agenda and link to EU MS authorities.

·         Coordination with EU Delegation communication’s services

Monitoring and evaluation:

·         Implementation and follow-up of the project’s monitoring and evaluation plan; in cooperation with the EF monitoring and evaluation officer;

·         Drafting of the project’s logical framework (LF) and follow-up of the LF indicators;

·         Elaboration of the gender approach of the project, in cooperation with EF gender focal point;

·         Supervising the final evaluation of the project;

·         Contributing to the project’s capitalisation documents.

Inception phase

·         Analysis of the feasibility of activities proposed and implementation modalities;

·         Support the identification of the expertise needs, profile and workload for each activities;

·         Deployment of the framework to mobilise and consult the partners and beneficiaries in the project; proposition of project coordination group and ways of working;

·         Support the definition of a framework to mobilise and consult the partners and beneficiaries in the project; proposition of project coordination group and ways of working;

Administrative management

·         Supervise Project Assistant’s in preparing contracts, ensuring that they comply with procurement procedures;

·         If needed, develop of the procedural and financial framework to be followed by CSOs for the management of grants awarded;

·         If needed, support the financial aspects of the launch of calls for proposals and support the financial monitoring of CSOs funded projects

Logistical organisation and event planning

·         Planning of high-level events with the support of the project assistant;

·         Overall coordination with Paris and European offices as well as European Union Delegation and/or Brussels