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Ref.
2023/PA/10102

Job offer type
Field staff jobs

Type of contract
Fixed-term contract (CDD)

Activity sectors
Social protection and decent work ; Vocational training, Integration, Employment

Deadline date
2023/11/02 23:59

Contract
Wage portage

Duration
36 months

Mission description

 

Mission description

Within the "Human Capital and Social Development" department and the "Social Protection and Decent Work" unit, the Project Assistant will be responsible for providing permanent overall support to the project team, including on administrative and financial issues, and for ensuring logistical organisation and event planning, in close collaboration with the Project coordinator and Project manager.

 

 

Duties and Responsibilities (not exhaustive):

 

Logistical organisation and event planning

·         Provide overall support to the local team.

·         Ensure the logistical follow-up of the Project: phone calls, local meetings organisation, appointments arrangement, filing, mission certificates of experts drawing-up and sending, missions of experts’ calendar updating, letters and documents drafting. Process incoming and outgoing correspondence (registration, follow-up, transmission, dissemination);

·         Support to the logistical organisation of the different activities implemented within the framework of the project;

·         Ensure logistics for experts’ missions, including travel arrangements, booking hotels, finding venues and preparing documentation as necessary;

·         Support the organisation of events: information dissemination, conference and workshops preparation, logistical aspects related to the event’s organisation.

·         Assistance to the Project Coordination Group, especially for the organisation of Steering committees and other relevant events;

·         Coordination with the Paris office.

 

Support the effective financial management and monitoring of the project

·         Conduct payments of external service providers and experts

·         Ensure daily financial monitoring and accounting of the project ensuring proper application of EF tools and procedures: analysis and follow-up of project expenses and budget; petty cash box follow up; etc.

·         Support Project Coordinator in preparation of monthly financial execution and forecasting reports;

·         Contribute to the monitoring and evaluation system and capitalising on project activities.

·         Elaboration of regular monitoring reports

·         Coordination of evaluation exercises (including audits)

·         Supervise the provision of information to the auditor on the details of projects under audit

 

Ensure the effective administrative management of the project

·         Ensure, in close cooperation with the Project Coordinator, that all the established contracts comply with the project procedures; and if needed conduct procurement procedures for contracts that exceed the commitment thresholds of the simplified commitment procedure authorised by EF. 

·         Administrative follow-up of local team's working day table – through time sheets - which may have a link to the payment of fees;

 

Inception phase

·         Ensure the administrative, financial and logistical installation of the local team and office

 

Communications

·         Ensure the editing of web-pages, social networks and other communication activities.

·         Draft communication content to be published according to the management guidance.

Project or context description

Mexico is the second-largest economy and the second-largest country in terms of population in Latin America. It has been a member of the G20 and the Organisation for Economic Cooperation and Development (OECD) since 2011 and is currently considered to be one of the major emerging countries. In addition, it has a strategic and unique position at a geographical level, as a bridge between North America and Latin America and the Caribbean (LAC) and it is considered a key actor in multilateral, political, cooperation and investment spaces.

Mexico is characterised by high inequality levels, with almost half of its population living below the poverty line, and one fourth in extreme poverty. According to the Economic Commission for Latin America and the Caribbean (ECLAC), poverty and extreme poverty in Mexico are far above the Latin American average: 43.9% of the population is living in poverty and 8.5% in extreme poverty in 2022. Inequality has increased in multiple dimensions since 2018, including a decline in access to healthcare and food and an increase in informality and under-employment along with a decrease in women's participation in the labour market.  From 2005 onwards, Mexico has had a Gini coefficient of 0.5, while economic growth has been positive but not inclusive.

Furthermore, the crisis caused by COVID-19 has revealed the fragility and deficiency, not only of public services such as the health system, but in general of social protection institutions and programmes, especially among the most vulnerable population.

The proposed project responds to social cohesion challenges by supporting Mexico in designing efficient, fair and sustainable social and labour policies to reduce inequalities, promote sustainable and inclusive growth and leave no-one behind (SDG 8 and 10). Tackling informality also helps increase public revenue by supporting jobs formalisation. Priority is given to the most vulnerable groups acting in the informal economy such as women, youth and people on the move whose final destination is Mexico.

The project will support key public and private stakeholders in charge of employment, migration and social protection with a view of promoting the social agenda by increasing substantially the number of targeted people formalised and having access to social protection and public services. The project is part of the EU response, as elaborated under the Mexico chapter under the Pan-American window of the Regional Multiannual Indicative Programme 2021-2027 for Americas and the Caribbean and in the 2022 AAP fiche adopted in SSC, and is built around 3 priority areas:

-              Supporting to the modernisation and implementation of the EU-Mexico new Global Agreement

-              Addressing green global challenges

-              Promoting social cohesion and reducing inequalities

Required profile

 

Required profile

·         University Degree in Economics, Social Sciences, Management, Accounting, International cooperation or any other relevant diploma;

·         Experience in project assistance;

·         Experience in accounting and financial reporting;

·         Experience in event planning and logistical management for projects (organization of high-level meetings and institutional events);

·         Computer proficiency in MS office, in particular MS Word, MS Excel, MS PowerPoint, MS Outlook, and of messaging and videoconferencing tools;

·         Fluency in Spanish and English (both oral and written) required;

·         Knowledge of French (written and oral) would be an advantage;

·         Good interpersonal skills;

·         Organisational skills;

·         Passionate and engaged;

·         Capacity to work independently;

·         Team spirit;

·         Ready to work in a multicultural environment.

 

The following experience and skills will be considered as an asset:

·         Knowledge of the social protection a system of Mexico

·         Knowledge of the political system in Mexico

·         3 to 5 years of relevant experience at the national or international level;

·         Experience of participation in international projects dealing with social reform;

 

 

Additional information

·         The position is available from November 1, 2023.

·         The Project Assistant will be based in Ciudad de Mexico with missions to be expected in other states, and under the hierarchical responsibility of the Project Co-ordinator, the Project Manager and the unit manager of the headquarters of Expertise France in Paris.

 

Deadline for application : 2023/11/02 23:59

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

  • democratic, economic and financial governance;
  • security and stability of countries in crisis/post-crisis situations;
  • sustainable development;
  • strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, Expertise France focuses its action towards France’s solidarity policy, influence and economic diplomacy.

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